What is Offer letter / letter of employment in India?
A Employment Offer Letter is a letter containing all the terms and conditions of employment. Job offer letter is a formal composed document sent by a company to a selected job candidate for work. The letter affirms the details of the offer of Employment: this may include the job description, expected set of responsibilities, pay, benefits, and the date work starts.
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Job offer letters also serve as the legal basis for employment. Before you send the job offer letter to the chosen candidate, make sure that you can stand behind its contents. Check with colleagues or consult a lawyer if you have questions. The letter is, after all, legally binding.
What are to be Included in the Offer Letter?
An opening paragraph
Compensation and the bonus opportunities for the position
Employee benefit plans
Below your signature on the letter, include an acknowledgment that the person has to sign to show their acceptance of the offer. Consider including these statements in the acknowledgment:
# Sample Offer Letter
Company Letter Head
Offer of Employment
Mr./Ms. Last Name
City, State, Zip
Dear Mr./Ms. Name,
XYZ Company is pleased to offer you the position of Job Position. Your skills and experience will be an ideal fit for our customer service department.
As we discussed, your starting date will be February 1, 20XX. The starting salary is Rs 25,000 per year and is paid on a weekly basis.
Full family medical coverage will be provided through our company’s employee benefit plan and will be effective on March 1. Dental and optical insurance are also available.
Company offers a flexible paid-time off plan which includes vacation, personal, and sick leave. Time off accrues at the rate of one day per month for your first year, then increases based on your tenure with the company.
Eligibility for the company retirement plan begins 90 days after your start date.
If you choose to accept this job offer, please sign the second copy of this letter and return it to me at your earliest convenience. When your acknowledgment is received, we will send you employee benefit enrolment forms and an employee handbook which details our benefit plans and retirement plan.
We look forward to welcoming you to the XYZ team.
Please let me know if you have any questions or I can provide any additional information.
Director, Human Resources
Download offer letter word format from the below link