Productivity at the workplace is one common thing that has been spoken across the globe. Whether it an art-oriented sector or a technical domain, non-technical domain, productivity matters a lot. Employers expect their employees to deliver works on time with zero error. But as an employee have you ever imagined what all the possible ways which you can adopt to increase the productivity rate? If yes, then great. If no! No worries, here we have formulated the things through which one can learn in 10 minutes to increase productivity by 10x.
1. Involve a Timer
If you have many tasks to finish, you need to have the time estimation through which you can handle all the tasks and set the timer for every task allocated to you. The advantage of setting a timer for your work is that it can aid you to stay focused on works and avoid further distractions. To achieve this, you can use any of the well known android apps for getting a timer for aligning work.
a) Helps you focus on a single thing:
A default timer for work creates the expectation that each work has a distinct time, you will work on only that thing. It aids you to stay on the task with top-most concentration level until the work is done.
b) Creates the Sense of Discipline:
Can you perform the same task even for 6 hours? Or even 5 minutes? What about making it a challenge and sticking to that task until the time is over? Practicing this small habit will not only increases your productivity also it will increase your organized skill and make you more disciplined.
c) Drives Productivity:
When you carry forward the habit of completing a task within a specific time, it automatically increases your overall productivity at work.
d) Gives You the Momentum:
It does not matter how unappealing the task you are doing, when you know your committed deadline, you can initiate the task immediately, and as soon as getting the momentum, you should continue it in full swing.
e) Block Interruption:
Make use of your timer to cut short different types of interruption even before they get initiated. In case, your phone may ring, have received a text or anyone may knock at your door, they can all wait unless your set time comes to an end.
2. Stay Away from the Distraction
Distraction is the first enemy of productivity. You can sit anywhere at your workplace to finish a work that requires 3,4, or even 5 hours, in spite of having 9 hours in your hand to complete the job. You can aspire how excellent it will be to leave from the workplace earlier and spend much quality time with your friends/ family.
The very next thing you do, you have a view towards the clock and realize that you have spent already good 4 hours of checking your colleague’s posts. And, watching trendy YouTube videos and retweeting your past crushes. But suddenly when you notice, your “valuable time” is just vanished. Nevertheless, you have an option now to stay late at the office to complete the job.
You are not the only person in the world to have gone through this situation. If you had found how to eliminate and identify the major distractions in your life – work, you can achieve more productivity, happiness and get ample free time. The major disturbances at your office include:
a) Social Media:
Social media is one of the worst pits which absorbs time in human life, so it is better to discuss. As per the recent studies, an average Indian wastes more than 3 hours on social media every day that is actually more than 21 hours every week. It is more than half of the normal workweek. Now, you should think about all the major things that you could do with that 21 extra hours in a week.
How to avoid it:
Primarily, you do not need to drop your social media accounts and it is not the wise choice as well. You can off your social media notifications during the working hours so that you can be away from the constantly distracting social media notifications.
Responding to some random messages is a waste of time especially during working hours, and the reality is that things never get ended within one or two messages.
How to avoid it:
It is amazingly simple, put your mobile on Air-plane mode and be free from random texters.
c) Urgent Emails:
You can get several emails during your working time, but if you keep on replying those emails in between your work timings it doesn’t contribute to your productivity in anyways. The reality is almost 8 out of 10 emails are not important for you and your objectives. Hence, there is no mean point in wasting time by checking emails for every 5 minutes; unless need.
How to avoid it:
You should limit your email checking twice a day, the first in the morning before you are initiating the works and then, a couple of hours later after you are progressing your work. Respond only to the emails that are important to your goals and agenda of the day.
d) Chitchatting with Co-workers:
Your co-workers might be fonder of you a lot, but when it comes to being productive at the workplace, your co-workers often spoil to a greater extent. Have you ever counted the amount of time you get interrupted by your colleague who comes to your cabin for a casual chat without even thinking that he/she is distracting you while you work?
How to avoid it:
you can convey them in a polite way that you are working on very important task which requires your attention fully.
The reality is the human brain is not formulated for performing multitasking. And none is an exception to it. If you vigorously want to catch up with your lost productivity hours and complete the jobs to be done in lesser time, then you must stop doing multi-tasking. This will result in getting more work-life balance at the end of the day.
How to avoid it:
Construct a time limit for each set of tasks you perform on a day and design your main goal to be achieved within the same time limit.
3. Find Out Your Major Productive Hours of Work
Everyone has a particular time in a day when they feel to be more productive, individually. This time factor varies from a person to person. Hence, you must find your best suitable productive hours and schedule your works according to this time. This will aid you to bring out the best output from you.
4. Write Down Everything and Then Do It
Whatever you are going through, write it down everything. Whether it is something that has been stressing you out for a long time, a much-awaiting phone call, cleaning the junk message from your inbox, even a very fragile task that has been on your to-do list for a very long time- just everything write it down on a paper and check in a couple of hours as how many of such has been done. By planning a specific time to zoom in on these tasks, you will not be feeling relaxed, but also it will save you from spending umpteen time finishing later.
5. Listen to Music That Gives Boost Your Productivity
Music during work looks like or considered to be a distraction, but at the same time, soft background music in the workspace background can aid you to focus more, especially while doing important work.
Apparently, it is not supposed to be heavy base music, but a kind of soft, soothing, or country music would do fine to be more productive. If you search on google for productivity increasing music, you will find a list of music in a row.
6. Make Yourself Accountable
Its best works at the gym, but it will also work great in increasing your productivity at your work. When an individual is counting on you to do something, you will usually or most likely to do it without any second thoughts. Therefore, when you have something too pivotal to finish, let your close ones know about the work. Not just you will have to get the work done, but you will complete the work much quicker.
7. Prioritizing Your Tasks Ahead of Time
List out all the tasks of the day in the priority-based table. This will help you in ensuring that you finish all the mandatory tasks during the working hours.
8. Self-praising – Reward Yourself for Finishing A Big Task
Irrespective of whatever you are doing, always stay motivated and is especially important in productivity. Remain motivated for the tasks that you do every day, you should reward yourself now and then. You should celebrate your small wins and every milestone you have surpassed on a day.
9. Workout Regularly
Studies and researches have told that any kind of midday exercise can boost up the productivity and morale in the workplace. Even a short walk post-lunch or a simple stretch, while you are on break, can improve brain activity thus increases productivity.
10. Know-How to Say “No”
Of course, you are capable of delivering multiple things in a row. You can do everything in a day, hence it is better to communicate “No” sometimes as it will significantly save your time to a larger extent. Saying no can be in a polite way; does not need to be rude.
From this second, there you go and spark your productivity in the desired workplace of yours. Now, you would have become familiar with the methods to enhance your productivity in a few minutes, so it is time for you all to incorporate these methods in your life and make your workdays more productive and useful.
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