Obtain a Director Identification Number (DIN) for the new director. The DIN can be obtained by filing Form DIR-3 on the Ministry of Corporate Affairs (MCA) website.
Obtain Director Identification Number (DIN)
Obtain a Digital Signature Certificate (DSC) for the new director. A DSC is required for signing the documents related to the incorporation of the company. The DSC can be obtained from any of the government-approved agencies.
Obtain Digital Signature Certificate (DSC)
Call for a board meeting of the existing directors of the company. The notice for the meeting should be sent at least 7 days in advance. The agenda for the meeting should include the appointment of the new director.
Call for Board Meeting
In the board meeting, pass a resolution to appoint the new director. The resolution should mention the name of the new director, his/her DIN, and the effective date of appointment.
Pass Board Resolution
File Form DIR-12 with the MCA within 30 days of the appointment of the new director. This form contains the details of the appointment of the new director.
File Form DIR-12
Update the company's records with the new director's details. This includes updating the Register of Directors, Register of Members, and other relevant documents.
Update Company Records
Issue an appointment letter to the new director mentioning his/her appointment, remuneration, and other terms and conditions of appointment.
Issue Appointment Letter
Intimate the Registrar of Companies (ROC) about the appointment of the new director by filing Form DIR-12.
The appointment of a director is an important decision that can impact the company's growth and success. Therefore, it is essential to follow the legal procedures and make an informed decision while appointing a director in a private limited company.