The employer must first register with the Employees' Provident Fund Organization (EPFO) through the online portal.
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After registration, the employer will receive a unique PF code. This code is used to identify the establishment.
Obtain PF Code:
Employee Eligibility:
Confirm that the employee is eligible for EPF, as per the EPFO guidelines. Most employees drawing a basic salary up to a specified limit are eligible.
Collect Employee Details:
Gather necessary details from the employee, including their Aadhar card, bank account details, and nomination information.
Generate UAN:
Generate a Universal Account Number (UAN) for the employee. This serves as a unique identifier for their EPF account.
Link Aadhar and Bank Account:
Link the employee's Aadhar card and bank account details with their UAN for seamless transactions.
Deduct the EPF contribution from the employee's salary and contribute the employer's share as well. Submit both contributions to the EPFO on a monthly basis.
Monthly Contributions:
Generate Payslips:
Generate Payslips
Provide payslips to employees indicating their EPF contributions, which include both the employee's and employer's share.
Employee Portal Access:
Encourage employees to register on the EPFO portal to access their EPF account details, statements, and to initiate any withdrawal or transfer requests.
Maintain Records:
Maintain Records:
Keep accurate and up-to-date records of all employees and their EPF transactions. This includes maintaining Form 16, which is a certificate of TDS deducted.