The employer must first register with the Employees' Provident Fund Organization (EPFO) through the online portal.
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After registration, the employer will receive a
unique PF cod
e. This code is used to identify the establishment.
Obtain PF Code:
Confirm that the employee is eligible for EPF, as per the
. Most employees drawing a basic salary up to a specified limit are eligible.
Collect Employee Details:
Gather necessary details from the employee, including their Aadhar card, bank account details, and nomination information.
Universal Account Number (UAN)
for the employee. This serves as a unique identifier for their
Link Aadhar and Bank Account:
Link the employee's Aadhar card and bank account details with their
UAN for seamless transactions
Deduct the EPF contribution from the employee's salary and contribute the employer's share as well. Submit both contributions to the EPFO on a monthly basis.
Generate Payslips Provide payslips to employees indicating their
EPF contributions, which include
both the employee's and employer's share
Employee Portal Access:
Encourage employees to register on the EPFO portal to access their EPF account details, statements, and to initiate any withdrawal or transfer requests.
Maintain Records: Keep accurate and up-to-date records of all employees and their EPF transactions. This includes maintaining Form 16, which is a certificate of TDS deducted.