{"id":6548,"date":"2021-11-24T06:53:00","date_gmt":"2021-11-24T06:53:00","guid":{"rendered":"https:\/\/www.kanakkupillai.com\/new-learn?p=6548"},"modified":"2026-04-07T17:06:35","modified_gmt":"2026-04-07T11:36:35","slug":"post-incorporation-compliance-for-producer-companies","status":"publish","type":"post","link":"https:\/\/www.kanakkupillai.com\/learn\/post-incorporation-compliance-for-producer-companies\/","title":{"rendered":"Post Incorporation Compliance for Producer Companies"},"content":{"rendered":"<p>The meaning of\u00a0<strong>Producer Company<\/strong> can be understood as a corporate body that is registered as a Producer Company under the relevant act, which is the Companies Act, 2013. The company should be carrying on or relating to any of the following activities:<\/p>\n<p>(a) The processes like production, harvesting, processing, procurement, grading, pooling, handling, marketing, selling, and export of primary produce of the Members or import of goods or services for their benefit \u2013 activities that may require <a class=\"underline underline underline-offset-2 decoration-1 decoration-current\/40 hover:decoration-current focus:decoration-current\" href=\"https:\/\/www.kanakkupillai.com\/iec-registration\">import export code registration<\/a>;<\/p>\n<p>(b) Providing the required technical services, consultancy services, training, education, research and development, and all other activities for the promotion of the interests of the members coming under it;<\/p>\n<p>(c) Generating, transmitting, and distributing power, and also the revitalization of land and water resources, their use, conservation, and communications related to primary produce;<\/p>\n<p>(d) Promoting mutual assistance, welfare measures, financial services, and providing insurance to the producers or such producers\u2019 primary produce.<\/p>\n<h2>Producer Company Registration Process<\/h2>\n<p>For <strong>registering a producer company<\/strong>, the following members are required:<br \/>\n\u2013 10 or more individuals, each of whom is a producer or<br \/>\n\u2013 2 or more producer institutions, or<br \/>\n\u2013 A combination that is made of 10 or more individuals, and also the producer institutions.<\/p>\n<p>1) First, the proposed directors should obtain a digital signature for themselves, as the same is required for <strong>registering the company<\/strong> with the MCA. After which, they should also obtain a DIN or Director Identification Number.<\/p>\n<p>2) Once these steps are done<span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">, the company should give name approval, which should be filed with the MCA in the prescribed form with the words \u2018<strong>Producer Limited Company<\/strong>\u2019. After receiving the approval of the name,<\/span> an application for incorporation should also be filed.<\/p>\n<p>3) If the registrar is satisfied with the details furnished in the application, then the same shall be approved, and a certificate for the commencement of operations shall be given. The functioning will be similar to that of a private limited company, but it is to be noted that a producer company does not have any limit with respect to the number of members, like a <strong>private limited company<\/strong>.<\/p>\n<p>4) The production company will pay the surplus earned by the company, which will be given as a patronage bonus to the members of the producer company. They may also be given shares in the same ratio in which they hold the shares.<\/p>\n<h2><strong>Post Incorporation Compliance for Producer Company<\/strong><\/h2>\n<ul>\n<li>In accordance with Section 184 (1), each Director of the Company shall reveal his interest in any other entity at the first Board meeting of each fiscal year.<\/li>\n<li>Every director is required to submit Form DIR 8 to the business in every financial disclosure of non-disqualification as per Section 164 (2) read with 143 (3g).<\/li>\n<li>Each business must complete <a class=\"underline underline underline-offset-2 decoration-1 decoration-current\/40 hover:decoration-current focus:decoration-current\" href=\"https:\/\/www.kanakkupillai.com\/annual-compliance-of-a-private-limited-company\">MCA annual return filing<\/a> in Form MGT-7 within 60 days of its annual general meeting.<\/li>\n<li>Within 30 days of the annual general meeting, Form AOC 4 companies are obliged to submit a financial statement, cash flow statement, and profit and loss account. Companies engaged in export or import activities must also maintain valid <a class=\"underline underline underline-offset-2 decoration-1 decoration-current\/40 hover:decoration-current focus:decoration-current\" href=\"https:\/\/www.kanakkupillai.com\/iec-registration\">import export code registration<\/a> throughout.<\/li>\n<li>Every year, before June 30th, DPT 3 companies must file documents about the return of deposits or information that is not deemed to be a deposit.<\/li>\n<li>In regards to pending payments of MSME vendors to the company registrar, MSME 1 form companies are required to submit this return within 30 days of the end of the half-yearly period.<\/li>\n<li>Every director must submit Form DIR-3 KYC by September 30th of each year.<\/li>\n<li>The director\u2019s report needs to be prepared.<\/li>\n<li>The general meeting notice must be distributed by the business at least 14 days before the meeting.<\/li>\n<li>The <a class=\"underline underline underline-offset-2 decoration-1 decoration-current\/40 hover:decoration-current focus:decoration-current\" href=\"https:\/\/www.kanakkupillai.com\/learn\/frequency-of-meetings-under-companies-act-2013\/\">board meeting frequency<\/a> requires 4 meetings a year, and it must meet every three months.<\/li>\n<\/ul>\n<h2>Requirement of Producer Company for Annual Filing<\/h2>\n<h4><strong style=\"font-size: 16px;\">1) Maintaining a Registered Office<\/strong><\/h4>\n<p>Once <a class=\"underline underline underline-offset-2 decoration-1 decoration-current\/40 hover:decoration-current focus:decoration-current\" href=\"https:\/\/www.kanakkupillai.com\/producer-company\">producer company registration<\/a> is complete, the company should maintain a registered office. The <strong>company shall file<\/strong>\u00a0the name of such registered office with\u00a0<a href=\"https:\/\/www.mca.gov.in\/content\/mca\/global\/en\/home.html\" target=\"_blank\" rel=\"noopener\"><strong>MCA or the Ministry of Corporate Affairs<\/strong><\/a>. This office can be in a corporate building or residential complex, and it can be rented or owned.<\/p>\n<h4><strong>2) Conducting Board Meetings<\/strong><\/h4>\n<p>Within 30 days of incorporation, the company should hold a Board Meeting, in which the discussion regarding the following elements should be held:<br \/>\n\u2013 The approval for opening a current account,<br \/>\n\u2013 Appointing First Statutory Auditor,<br \/>\n\u2013 Authorizing Statutory Registrations.<\/p>\n<h4><strong>3) Letterheads<\/strong><\/h4>\n<p>The company should get the letterhead ready as soon as possible<span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">, as it is required for taking PAN, opening a bank account, or complying with other requirements. The letterhead should contain the company\u2019s name, the address of its registered office, its\u00a0<strong>CIN (Company Identification Number)<\/strong>, phone number, e-mail ID, and website address,<\/span>\u00a0or such other details as may be required.<\/p>\n<h4><strong>4) Board to be Kept Outside the Office<\/strong><\/h4>\n<p>Outside the registered office and another place of business of the company, a board with the name and details of the registered office should be kept. This will help people find details of the company regarding the place of business.<\/p>\n<h4><strong>5) GST Registration and IEC Code Availing<\/strong><\/h4>\n<p>The company should then take a <strong>GST registration<\/strong> or <strong>IEC (Import Export Code)<\/strong>, which is required by businesses for primary functions and business transactions or proceedings.<\/p>\n<h4><strong>6) Bank Account<\/strong><\/h4>\n<p><strong>The company<\/strong> should open a current account in its name with the details of its registered place or office of business, and the company\u2019s subscribers should then contribute the prescribed amount to the account.<\/p>\n<h4><strong>7) Issuing Share Certificates<\/strong><\/h4>\n<p>The company should provide the subscribers of the Memorandum of Association (MOA) with a share certificate within 2 months from the date of incorporation. The share certificates should be issued only after receiving the money from the shareholders through a proper banking channel.<\/p>\n<h4><strong>8) Maintaining Statutory Registers and Minute Books<\/strong><\/h4>\n<p>Companies Act 2013 stipulates that the company should maintain certain books on a mandatory basis, including statutory books, registers, and minute books \u2013 much like the <a class=\"underline underline underline-offset-2 decoration-1 decoration-current\/40 hover:decoration-current focus:decoration-current\" href=\"https:\/\/www.kanakkupillai.com\/learn\/annual-compliances-for-a-section-8-company\/\">annual compliance for section 8 company<\/a> framework, these obligations apply across all special company types. And if the company fails to comply with the same, fines shall be charged as per the penal provisions of the Companies Act.<\/p>\n<h4><strong>9) Register of Members<\/strong><\/h4>\n<p>The name and details of the subscribers should be documented in the Register of Members with the date of incorporation of the company as the date on which the subscribers are deemed to be members of the company.<\/p>\n<h2>Penalties for Non-Compliance<\/h2>\n<ul>\n<li>The MCA may revoke any license that the Central Government has given to a company if it is found that the company is not operating correctly or is in violation of any of the regulations on which the license was based.<\/li>\n<li>Companies that violate the law may be penalized up to $1,000,000, but no less than $10,000.<\/li>\n<li>Any business official who is at fault for the producer company\u2019s noncompliance is subject to a fine that can reach $25,000 or imprisonment.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The meaning of\u00a0Producer Company can be understood as a corporate body that is registered as a Producer Company under the relevant act,&#8230;<\/p>\n","protected":false},"author":1,"featured_media":8412,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_lmt_disableupdate":"no","_lmt_disable":"no","footnotes":""},"categories":[4304],"tags":[],"class_list":{"0":"post-6548","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-compliance"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.1 (Yoast SEO v27.7) - 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