Those days are now gone when HR managers had to manually extract all essential details from scanned salary slips and then save them into an Excel sheet for record-keeping purposes. This process wasn’t only hectic, but also required accuracy, consistency, and quickness to avoid delays in the overall workflow.
Fortunately, this isn’t the case, all thanks to the introduction of advanced JPG-to-Excel converters. These are online tools specifically designed to extract tabular information from images, i.e., scanned salary slips, into editable spreadsheets with a few clicks.
In this blog post, we will discuss how to utilize such tools with a step-by-step procedure.
How to Automatically Transform Salary Slip Data into an Editable Excel Sheet
Below, we have outlined a few steps to automatically convert data from a scanned salary slip into an editable Excel sheet.
Opt for a JPG to Excel tool.
First, HR managers need to explore the internet to find a tool that helps transform images into an Excel sheet. Ensure it is versatile and reliable, as the accuracy of the conversion process depends solely on the converter used.
There is a vast variety of such converters available online, making it challenging to select the most suitable one.
To help you out, below we have discussed a few factors that you can consider in this regard:
- It should utilize advanced technologies to ensure accurate data extraction from salary slips. You can read the content available on the tool’s official website to learn about the technologies it operates on.
- It should accept scanned images as input in diverse formats, including JPG, PNG, JPEG, and many more.
- Ensure it is capable of extracting all types of text, i.e., plain data, numbers, special symbols, and even equations, indicating its reliability and versatility.
By considering these factors, you will be able to find a reliable JPG to Excel converter easily.
Upload the Invoice Picture & Start Conversion
Once a reliable converter is selected, HR managers can then proceed with the uploading of the scanned salary slip onto the tool. The uploading can be either done by directly dragging/dropping the photo or manually loading from the local storage.
For demonstration purposes, we have picked a JPG to Excel converter by considering the aforementioned factors. Now, we are going to upload the following salary invoice photo on it:
Salary photo:
Tool’s interface:
Next, HR managers simply need to click on the “Convert Now” button to start the extraction.
Get the Editable Results:
Within a matter of seconds, the JPG to Excel converter will extract all the data from the uploaded salary slip into a spreadsheet format; see the screenshot below.
Update the Information in the Company Database:
Obviously, when the HR manager gets all the salary data in an editable Excel sheet, they can easily update and store it in the database for record purposes. This simplification will ultimately result in better management…which is the primary goal.
Bottom Line
HR managers are often required to store all essential salary slip data in their database. For this, they have to manually extract data from these scanned slips, which is definitely going to be a time-consuming and error-prone task. Gladly, the introduction of JPG to Excel converters has automated this process.
Now, HR can simply upload a photo of a scanned salary slip to the tool, click the button, and receive results in an editable Excel sheet. They can then seamlessly process and store the information in the database.
We are hopeful that you will find the information valuable. Happy management!
Frequently Asked Questions
Why do HR managers need to automate salary data from scanned slips into Excel sheets?
This is because following a manual approach to extract data from the slip is not only time-consuming but also error-prone; so, automation is the best way to go!
Is Excel a reliable option for saving salary records?
Absolutely, Excel is the best option for HR managers to save salary records. It offers excellent flexibility in organizing, calculating, and filtering data.
Is there any risk involved in using online tools for automating salary records?
No, because almost every image-to-Excel converter is safe to use and doesn’t store users’ data in its database.
