Every company director in India must ensure compliance with the Ministry of Corporate Affairs (MCA) filing requirements and regulations. Among these, DIR-3 KYC has emerged as one of the most crucial and effective compliance solutions. It ensures that director details remain accurate and up-to-date in government records. With the due date approaching every year, missing it can lead to complications, penalties, and even DIN deactivation.
In this blog, we cover everything you need to know about the DIR-3 KYC due date, its importance, penalties for late filing, and step-by-step filing process — with a special focus on the 2025 compliance cycle.
What is DIR-3 KYC?
DIR-3 KYC is an annual compliance requirement introduced by the MCA under the Companies (Appointment and Qualification of Directors) Rules, 2014.
- DIR-3 KYC e-Form: This is filed by the directors for the first time or whenever there are updates to regarding their details like email ID, mobile number or address and other relevant details.
- DIR-3 KYC Web: A simplified version available for directors who have already filed once in previous years and whose details remain unchanged.
The form essentially verifies the identity and contact information of directors holding a valid Director Identification Number (DIN). It includes personal details, PAN, Aadhaar or passport information, mobile number, email ID (verified via OTP), and residential address.
DIR-3 KYC Due Date 2025
The due date to file DIR-3 KYC is 30th September every year.
This deadline applies to all directors who hold a DIN as of 31st March of the relevant financial year. For the current cycle:
- For FY 2024–25, the due date is 30th September 2025.
Whether or not you are actively serving as a director, if your DIN is active, you must comply with this requirement.
Who Needs to File DIR-3 Form?
The filing requirement applies to:
- Every individual holding a DIN as on 31 March.
- Directors currently on company boards.
- Individuals holding DINs but not presently appointed as directors.
- Disqualified directors.
In short, if your DIN is approved and active, you cannot skip this compliance.
Why is DIR-3 KYC Important?
- Keeps MCA records updated: It ensures director information, such as contact details and address, remains accurate.
- Prevents fraud and misuse: Annual KYC helps to avoid the misuse of dormant or outdated DINs.
- Maintains compliance track record: Filing regularly helps to prevent penalties and deactivation, preserving your compliance credibility and reliability.
- Mandatory for future filings: An inactive DIN will block you from signing filings, resigning, or being appointed as a director.
Penalties for Missing the Due Date
Missing the 30th September deadline can result in the following consequences:
- DIN Deactivation: Your DIN will be marked as “Deactivated due to non-filing of DIR-3 KYC” in MCA records.
- Late Filing Fee: You must pay a penalty of ₹5,000 for reactivation of DIN after the deadline.
- Compliance Restrictions: Without an active DIN, you cannot participate in important company filings such as appointments, resignations or other MCA forms that require director authentication.
- Operational Delays: Your company may face difficulties in meeting its own statutory requirements due to your inactive DIN.
Online Filing Process for DIR-3 KYC Form
Here’s a step-by-step filing process to ensure you meet the due date smoothly:
Step 1: Check which Form Applies
- DIR-3 KYC e-Form: Required if filing for the first time or updating details.
- DIR-3 KYC Web: For repeat filings with no changes.
Step 2: Gather Documents
- PAN card
- Aadhaar card or Passport (for foreign nationals)
- Proof of permanent and present address (e.g., electricity bill, telephone bill)
- Valid mobile number and email ID (for OTP verification)
- Digital Signature Certificate (DSC) for e-form
- Professional certification (CA/CS/CMA) in case of e-form filing
Step 3: Filing on MCA Portal
- Login to the MCA portal.
- For Web KYC: Authenticate via OTP sent to the registered email and mobile.
- For e-form: Fill out details, affix DSC, get professional certification, and upload.
Step 4: Confirmation
On the successful submission, an SRN (Service Request Number) is generated, and your DIN status will reflect as “Approved” or “Active.”
Filing After the Due Date
If you miss the 30th September deadline, you can still file DIR-3 KYC, but:
- Your DIN remains inactive until you complete the filing.
- A late fee of ₹5,000 is mandatory.
- Once filed, your DIN is reactivated.
Common Mistakes to Avoid
- Mismatched details across the important ones like PAN, Aadhaar, and MCA records.
- Using an inactive mobile number or email for OTP verification.
- Waiting until the last week of September, when the portal experiences heavy traffic.
- Forgetting professional certification in the case of e-form filing.
- Ignoring the requirement if you are not actively serving as a director — the rule applies to all DIN holders.
Best Practices
- File early: Try to complete by August to avoid last-minute hassle.
- Check DIN status regularly on the official MCA portal.
- Maintain digital and physical copies of acknowledgements.
- Renew the DSC in advance if it’s about to expire; it’s suggested to put a reminder.
- Coordinate with your CA/CS well before the deadline if professional certification is required.
Why Timely Filing Matters?
Filing DIR-3 KYC is more than just a compliance checkbox. It provides safeguards for your directorship status, ensures the operational continuity for the companies and also maintains transparency and accountability in the corporate ecosystem. Timely filing avoids the unnecessary late fees, preserves your credibility and prevents roadblocks in the statutory processes.
DIR-3 KYC Due Date 2025 – Some Key Takeaways
- Due date: 30th September 2025.
- Applies to: Every DIN holder as of 31st March 2025.
- Consequence of delay: DIN deactivation + ₹5,000 late fee.
- Simple compliance: Choose the correct form (Web or e-form), verify required details and file on time
Conclusion
For directors and designated partners, DIR-3 KYC compliance is not optional; rather, it is a mandatory annual requirement. The 30th September due date must be treated as a hard deadline, as delays can not only attract financial penalties but also hinder your ability to function as a director.
The better approach is to file it well in advance to avoid complexity, maintain continuity in your records and data, and make it part of your annual compliance in your calendar. With timely action, you can stay fully compliant and hassle-free.
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