Chennai is now a modern ecosystem for startups, IT companies, manufacturing units, and so on. Among the various types of business structures, a private limited company (Pvt Ltd) is one of the most popular types of business structure due to its credibility, limited liability, and infrastructure scalability.
But, before you can start operating as a private limited company, you will have to register with the Ministry of Corporate Affairs (MCA). A major part of your registration with the MCA is submitting the required set of documents.
This blog will elaborate on the required documents for Private Limited Company Registration in Chennai, along with other requirements, compliance notes, and practical points.
Reason for Choosing Private Limited Company
Before looking through the documents, let’s quickly summarize why so many entrepreneurs start a Pvt Ltd company in Chennai.
- Limited liability – Personal assets of shareholders are protected.
- Separate legal entity – A company is its own identity and is separate from its members.
- Credibility – Enhanced credibility to clients, investors, and banks.
- Raising funds – More enticing for capital funds or private equity compensation.
- Tax advantages – Access to corporate tax benefits and deductions.
Documents Required for Registration of a Private Limited Company in Chennai
The documents can be classified into three large sections: documents for Directors and Shareholders, documents for Registered office, and Legal/Compliance documents.
Documents for Directors and Shareholders
There should be at least 2 directors and 2 shareholders (the same persons can be both) in every private limited company. Required Documents for all :
1. Proof of Identity (any one)
- Deeds or Sale Deeds or PAN Card (for Indian Nationals must have)
- A passport (for Foreign Nationals)
2. Proof of Address (Any one, within last 2 months)
- Aadhaar Card
- Voter ID
- Passport
- Driving License
3. Residency proof (recent utility bill or account statement) with your address (any one)
- Electricity Bill
- Telephone Bill
- Bank Statement
4. Passport Size Photograph (latest, colour)
5. The Director Identification Number (DIN) and Digital Signature Certificate (DSC) will be applied for and obtained throughout the registration process, but having passport-size photos, proof of identity and proof of address is required for the application process.
Materials for Registered Office in Chennai
All Pvt Ltd companies are required to have a registered office address located in Chennai to receive official communications and documents. The following documents are needed:
1. Proof of Ownership (if owned)
- Property tax receipt
- Sale deed
2. Rental Agreement (if rented)
- Rent or lease agreement with the Landlord.
3. Utility Bill (must not be older than 2 months)
- Electricity bill
- Water bill
- Gas bill
4. No objection certificate from the landlord (if this is a rented or shared property).
Legal and Compliance Documents
- Memorandum of Association – This outlines the objectives of the Company.
- Articles of Association – This document outlines the rules and regulations for the internal management of the Company.
- Declaration and Affidavit by Directors – Directors sign a document confirming compliance with the regulations stated by the MCA.
- Consent to Act as Director (Form DIR-2)
These are prepared and filed online when they are incorporated on the MCA portal.
Requirements for Foreign Nationals/NRIs
If a foreign national or NRI is a director or owner:
- Passport (notarized/apostilled).
- Proof of address (notarized/apostilled).
- If the document is not in English, there must be a certified translation completed.
Steps for Pvt Ltd Company Registration Process in Chennai
- Apply for DSC (Digital Signature Certificate).
- Apply for DIN (Director Identification Number).
- Reserve Company Name using the RUN (Reserve Unique Name) service.
- File SPICe+ form on MCA with required documents.
- Draft MoA and AoA.
- Pay MCA and stamp duty fees (based on the state of registration).
- Receive Certificate of Incorporation.
Tips for Smooth Registration in Chennai
- Make sure that utility bills and similar documents are current (not older than 2 months).
- The names you intend to use for your company need to comply with the naming provisions of the MCA.
- Obtain a No Objection Certificate (NOC) from your landlord if you intend to use the common shared space.
- To avoid delays caused at the stage of approval, consider the use of professionals (CA/CS/lawyer).
- Keep your own PAN and Aadhaar verified with your mobile/email so you can receive OTP.
Conclusion
Establishing a Private Limited Company in Chennai is a straightforward online process, but it does require the submission of the correct documents. The documents we require include identity and address proof of the directors/shareholders, office documents, and legal compliance documents. The documents must be accurate and complete.
Getting these documents ready speeds up the registration process and facilitates the approval process with the Ministry of Corporate Affairs. With prepared documents and a professional service level, you can register your Pvt Ltd company in as little as 7-10 working days, preparing yourself for credibility and growth in Chennai’s exciting business environment.
References
The Companies Act, 2013
https://www.icsi.edu/home/
