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Bonafide Certificate – Format, Application & Documents


Last Updated on February 28, 2024 by Kanakkupillai

The Latin word bona fide, which translates to “in good faith,” perfectly captures the purpose of a bonafide certificate. A bonafide certificate, as stated at the outset, confirms a particular person is truly enrolled at a particular institution, such as a school. It could also be a document of a similar nature given by an employer to a worker, verifying the latter’s employment with the former.

As a result, a “bonafide certificate” refers to a document provided by an educational institution that attests to the fact that the individual being mentioned is an actual student there who is enrolled in a certain course. When applying for scholarships, visas, and other things, these diplomas are acceptable as supporting documentation.

A student may use a genuine certificate to gain admission to a different high school, college, or university. In contrast, an employee may use it to begin employment with a different business.

Bonafide Certificate – Application Procedure

A bonafide certificate is a document that proves a person is a member of a particular organization or educational institution. It documents that a person has been enrolled in the institution’s particular class and course for the stated period. A genuine certificate is necessary in various situations, including job searching, loan applications for college, visa applications, etc.

Purpose of Bonafide Certificate

Bonafide certificates are essential for the following purposes:

For students

  • To apply for student loans
  • To visit an industry for a project
  • To go to another college for a seminar, conference, or workshop
  • For availing travel concessions to students
  • Passport application
  • To join a public library
  • Visa extensions to students

For Employees

Content of Bonafide Certificate

A bonafide certificate often contains the school’s name, student details, the student’s admission number, and, in the case of students, the class they are currently enrolled in.

If the certificate is given to an employee, it would include the person’s contact information, position within the organization, and significant information about the employer. Depending on the certificate’s purpose and necessity, the date of birth may occasionally be included.

Documents Required

For students

  • Application form
  • A photocopy of your ID
  • Payment receipt (fees to be paid at the counter while submitting the application form)

For Employees

  • Copy of employee ID card
  • Copy of payslip

Bonafide Certificate for Students

For fundamental details on the issuance, one can speak with the relevant department of the company or institution handling the issue.

  • To request a certificate, send a written request to the institute’s or organization’s chief. This is a simple letter requesting that the proper institution representative apply for a legitimate certificate.
  • A student may be required to submit an application to the institute in a certain format at some institutions. First-year and second-year direct-entry applicants must provide their earlier college’s diploma with their application.

Bonafide Certificate for Employees

One must submit a written application to the head of the institute/organization to obtain a bonafide certificate. This is a straightforward letter asking the appropriate company representative to apply for a certificate.

Issue of Bonafide Certificate

The time it takes to issue a bonafide certificate will vary depending on the institution. It is printed on the institution’s letterhead and appropriately signed and stamped. The fee schedule for applying for an education loan should be included in a bonafide certificate.

Uses of a Bonafide Certificate

  • A bonafide certificate is typically required in the following circumstances because it serves as verification of membership in an organization:
  • A student may be asked to present this certificate when asking for student discounts provided by public transportation companies, such as city buses, local trains, and metros.
  • The certificate could also be needed when submitting a passport application.
  • The certificate is occasionally needed when applying for a visa, particularly when students are provided with a separate student visa for studying abroad or when an employee of a company is given a work visa.
  • Students can borrow money from specific lending institutions at subsidized rates. The student might need to present this certificate to be eligible for this benefit.
  • The certificate may be presented as extra identification proof with other paperwork when applying for a driving license with a different traffic authority.
  • On production of this certificate, access to certain conferences, seminars, or other similar activities that are held only for students or employees may be permitted.
  • The certificate may be presented to apply for various student scholarships.
  • Corporations and businesses may partner to offer more benefits. For instance, a business might partner with a cab company to offer a discount to its employees. The employees can use this certificate to demonstrate their eligibility.

The requirement of a Bonafide Certificate

A bonafide certificate is now crucial for any paperwork, including applications for student loans, new jobs, and profiting from government programs. Here, we’ll outline all the crucial conditions for a bonafide certificate.

Therefore, it is important to understand all the purposes of a bonafide certificate before addressing any certificate format. As you know, it is frequently used to demonstrate that a person is employed by or enrolled in school at a specific institution or organization.

The following situations necessitate a bonafide certificate:

  • If you must use public transportation (bus, local train, or metro) as a student, you must show your bonafide certificate if you want any kind of charge reduction.
  • You need genuine documentation if you’re applying for a driver’s licence, passport, or visa. You must, therefore, present all of your educational credentials and any additional employment documentation. Whether studying in India or abroad, you must present the relevant documentation.
  • To prove your affiliation with a certain university while applying for a scholarship or loan or when experiencing financial difficulties, you must have a bona fide certificate.
  • Only you are required to apply for a bonafide certificate as an entry card if you are attending any form of corporate conference, seminar, academic conference, or related event.

You need a bonafide certificate if any firm or business employs you and the company offers you various types of offers, such as travel and other things.

How do you apply for a bonafide certificate online?

To apply for an online bonafide certificate (especially if you are an Amrita Vishwa Vidyapeetham student), please follow these steps:

  • Please ensure that you know your username and password for CMS.
  • Login to your CMS account at using your username (university email ID) and password. If you cannot log in to CMS, CLICK HERE for more information.
  • You can reset your password using the offered mobile phone/email OTP method if you cannot log into your CMS account. You should choose “Having difficulties logging in?” from the “login page” link.
  • Select “Students” from the sidebar menu.
  • Click on the sidebar menu and choose “View Students.”
  • You will be directed to a page where your information is shown.
  • On the top menu, select the “More” tab.
  • When applying for any sort of certificate, choose “Apply Bonafide.”
  • You’ll be directed to a page with your current requests (if any). The status of these requests is also visible. If you want to cancel any requests, you can click on the symbol next to the requests you want to cancel.
  • Click the “Apply Bonafide” button in the top right to apply for a certificate.
  • Supply the data that is required in the dialogue boxes.
  • To complete the application procedure, follow the instructions on the website.
  • To save the program, click “Save.”
  • Your application has been accepted and will be processed.
  • On the “bonafide applications” page, you may keep tabs on the application’s progress. You will receive an SMS when the certificate is prepared, and you may download it using the link in the email or SMS.
  • The downloaded certificate will have a QR code that any organization may scan to confirm its validity by connecting to the university server using the link printed at the bottom of the certificate or encoded in the QR code.
  • The certificate must be in effect for 30 days after it is issued.
  • All personal data provided must be based on what the student has submitted and what the university has on file. Any changes to the personal information must be made under university policies.

Bonafide certificate application form

  • You must apply to receive the certificate from your institution or organization. The first step in the application process is to write an application letter to the institute director or another organization manager.
  • Each institution or organization will have a format for the application form that is available for use by all of the members of that organization.
  • The institution where they are studying may also use the same application format for the students.
  • The student can write a letter on plain paper asking for the certificate if they can’t locate the format at their school. We’ll now talk about the entire application procedure.

Bonafide certificate Application Process

Every institute or organization has its certificate format, as we have covered. The company or institution provides the letterhead and bears the institution’s name.

You must take the following actions to apply for the bonafide certificate:

Step 1: To apply for the genuine certificate, download your organization’s application format. Contact the appropriate department and request the application format if you cannot find it on your organization’s website.

Step 2: If the application form has a certain format, you can find it using either of the two methods described earlier. Otherwise, you should draft a formal letter asking for the certificate. If there is a particular format for the application form, you will find it in either of the two ways mentioned earlier. Otherwise, write a formal letter requesting the certificate.

Step 3: Fill out the application form completely and accurately, as they may print it exactly as it appears on your certificate.

Step 4: After completing the form, the next step is to submit it along with the supporting documentation needed to apply for the bonafide certificate.

Step 5: The institute or organization will issue the certificate to you after verifying the information you provided on the application form and the justification for your request for the bonafide certificate.

As a result, you can request a bonafide certificate from your school or company.

Why is a bonafide certificate required?

Numerous applications, particularly those related to your schooling, call for the certificate. For some applications, students enrolled in educational institutions frequently need to produce a certificate.

Some examples of applications are applications for internships, scholarships, and applications for higher education.

The diploma is often referred to as a study and conduct diploma. It mostly demonstrates whether or not student behaviour and performance are satisfactory.

The diploma is often referred to as a study and conduct diploma. It mostly demonstrates whether or not student behaviour and performance are satisfactory.

There are numerous other justifications for the necessity of a certificate in addition to the ones mentioned earlier.

Certificate for Educational Loan

Many people who wish to continue their education but cannot afford it will apply for an educational loan.

You need a certificate to apply for an educational loan since it proves to the bank staff that you are enrolled in that institution’s program of study. It is the primary guarantee for making the loan.

Bonafide Certificate for Internships

Numerous internship providers need a certificate before accepting students into the program. The certificate serves as the interns’ proof of affiliation with a certain organization and their qualification for the internship in light of their academic year.

Documents Required for Bonafide Certificate

For obtaining a bonafide certificate, the following documents are required:

  • A formal correspondence or an application form
  • A duplicate of the student ID card
  • A Xerox copy of the fee receipt to confirm the student’s fee payment status

For employee certificate

  • A legitimate application form for the business to submit to the organization’s HR
  • A replica of the organization’s photo identification card
  • A Xerox copy of the most recent pay slip

With the documentation mentioned earlier, applying for a bonafide certificate at your organization or institute is simple.

Different ways to register for a Bonafide Certificate

Here, we’ll review every vital method for registering for a bonafide certificate. As everyone is aware, it is crucial to submit a bonafide document when applying for a student loan, internship, employment, or professional position. These are the details you must fill out when you want to apply for a bonafide certificate:

  • Complete the applicant’s information
  • Candidate’ssignature
  • The main justification for obtaining a certificate
  • Application form date
  • Name of the person addressed

Bonafide Certificate Application Layout for Internship

Every interested student must apply for a genuine certificate to provide information about a certain college or institution when they are ready to apply for an internship programme or apprenticeship. So, we are providing the bonafide certificate application layout for all interns and apprentices. Look at this:

Bonafide Certificate Application Layout for Aadhar Card

You must apply for a bonafide certificate as proof of the applicant’s address or student identity if you want to create an Aadharcard. Everyone must fill out an application for an Aadhar card, but before doing so, they must list the name of the college’s director or principal from whom they can request the issuance of this certificate. So, for creating an Aadharcard, we’ve provided a layout for a bonafide certificate application. Look at this:

Bonafide Certificate Application Layout for Passport

If you wish to create a passport, you must apply for a genuine certificate to prove your identity as a student, your enrolment in a college or university, or your employment history. You must also include this information if any organization employs you. To create a passport, the following is a bonafide certificate application layout. Look at this:

Bonafide Certificate Application Layout For Employees

If employed by any association or organisation, you must apply for a bona fide certificate. This certificate contains all the pertinent details about an organization’s employees. It contains all of the pertinent documentation and the employee’s birthdate. Here, we’ll provide you with all the crucial details that the bonafide certificate needs to have. Details are:

  • The applicant’s birth certificate (optional)
  • A copy of your pay stub
  • A duplicate of the employee ID card

Send a letter to your group leader if you desire this certificate. Therefore, I am providing an employee bonafide certificate application layout below.

Bonafide Certificate Application Layout for Students

The head of your school or institution must also permit if you are a student and want to apply for a bona fide certificate. This certificate includes a complete listing of all pertinent student information.

Every student must speak with their higher administrative block to receive this certificate. Everyone needs to send a letter to the department head. Here, we’ll provide you with all the crucial details that the bonafide certificate needs to have. Details are:

  • Receipt of applicant fees
  • Student application form
  • A duplicate of the student ID card

Every institution and college, as is well known, has specific guidelines for forming an application for this credential. When applying for one, the name of the school or college is typically mentioned at the top of the written piece, along with the date of issuance, student details, and the headmaster’s signature. As a result, we are offering students this bonafide certificate application layout.

It is obvious from our talk so far that a bonafide certificate is acceptable as supporting documentation when requesting scholarships, visas, and other things. We also recognize the numerous instances in which students and workers use a bona fide certificate. We hope that all of the interested readers will find our blog helpful.


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