Modifications are necessary in Goods and Services Tax (GST) registration if any inaccurate details are being worked upon in the GST portal. The GST site allows for modification of the name of the proprietor if any such adjustments arise. A single-owner company may need a rebranding of its name for business growth and consumer reach, or even a change in their name for a variety of reasons. Any such alteration of the name needs an update on the GST portal after obtaining all the legal documents validating the same and showing the corrected name on the GST site.
You can register with only one name under a sole proprietorship. In contrast to corporations, single proprietorships are unincorporated, retained and operated by a single person.
Essential Documents for Alteration in Proprietor’s Name
The essential documents that proprietors require for a name change are as follows:
- PAN card of the proprietor
- Digital sign
- Bank account details
- Proprietor’s Aadhar card
- Photo
- Proof of address of the company
- Any other legal document evidence, if needed
Steps to Change Proprietor Name in GST Portal
Here, we look at the steps to follow for updating the name of the proprietor on the GST site.
Necessary Conditions For Alteration of Proprietor Name
- Evidence of legal documents supporting the alteration of the name.
- Logging in to the GST site using the superuser credentials of an admin.
- The most recent version of the Digital Signature Certificate (DSC) for the sole owner, if relevant.
It is not possible to alter the name of the proprietor in GST because their PAN links to the GST Registration. As a proprietorship firm and its founder are a single entity, and the GST registration is closely linked to a person’s PAN, it cannot be altered. However, if a proprietorship business intends to change ownership or be sold, the only thing they can do is to cancel or surrender the current GST registration and apply for a fresh registration.
To change the name of the proprietor in the GST portal, you must log into the portal and take these steps:
Step 1: Gathering Important Documents
Getting the legal papers that show the name change is the first thing to do. This is done by keeping some records and proofs:
- Notice in the official record
- Aadhar card that shows the name change
- A passport that has the new name
- If a marriage leads to a name change, then the wedding paper is needed.
- Any other official record or document that affirms the name change.
Step 2: Signing into the GST Site
- Go to the official GST website (www.gst.gov.in).
- Go into the site using your status data, your user name, and your password.
Step 3: Finding the Edit Section
- After signing in, locate the Services tab.
- Under the Services tab, select Registration and then Amendment of Registration Non-Core Fields.
Step 4: Amending Proprietor’s Name
- Within the ‘Amendment of Registration Non-Core Fields’ segment, locate the tab Proprietor’s Information.
- Tap on the edit button in the form of a pencil icon near the name of the proprietor.
- Type in the new name as presented on your legal papers.
- Include the supporting documents that authenticate the new name given.
Step 5: Confirmation and Submission
- After you input the new name and enclose the documents, you need to confirm the modifications.
- If you are employing a Digital Signature Certificate (DSC), ensure it contains an update showing the new name and attach it to confirm the alterations.
- If you are employing an Electronic Verification Code (EVC), a code will be communicated on the registered mobile number and email for confirmation purposes.
Step 6: Acceptance and Processing
- After submission, an acceptance will come by way of an Application Reference Number (ARN).
- The GST authority may request further documents or an explanation.
- Once validated and sanctioned by the GST authority, the modification will appear on the GST site.
Step 7: Message of Confirmation
- After the acceptance of changes, a confirmation message will appear on your registered mobile number and email.
- The updated and revised registration certificate will be accessible for download from the ‘Services’ tab below ‘User Services’.
Things to Consider
- The modification may require at least 15 days to be effected and processed.
- In the interim period while the processing is on, ensure you review your emails and GST portal interface and dashboard for any communication or message from the GST department.
- The name change will not affect your GSTIN as it is connected to your PAN.
The Takeaway
Any change in the name of the owner in the GST portal is a direct process that requires keen attention to detail and proper documentation. By taking the steps listed above, you can ensure that your documented information in the GST records is updated and in line with the legal requirements and strict norms. Whether the name change arises out of a legal re-name, marriage, or a minor correction, the GST portal offers a well-tuned and streamlined process through the “Amendment of GST Registration – Non-Core Fields” section. Having the requisite documents in order and going step by step through the established procedure of the portal, owners are able to effect the required changes with no hassles. Remaining proactive in updating business information on the GST portal is a regulatory obligation. It helps to avoid not only future repercussions but also reflects a professional outlook towards business practice for maintaining credibility.
