Checklist for Private Limited Company Registration in India

PREREQUISITES for Incorporation of Private Limited Company

1. Registration of Subscribers and/or Directors as Business Users:

• Subscribers (shareholders) and directors of the firm must register on the Ministry of Corporate Affairs (MCA) portal as “Business Users” before beginning the establishment procedure.
• After registering, they must link their Digital Signature Certificates (DSCs) with their profiles on the platform. DSCs are necessary for electronically signing and submitting incorporation documents.

2. Proposed Name:

• Entrepreneurs need to give their Private Limited Companies a distinctive name. This name should not be the same as or similar to those of already established companies.
• If you intend to create an online presence, running a domain name search is advisable to make sure the chosen company name is available as a domain.
• To prevent subsequent legal difficulties, looking for trademark conflicts is crucial. Make sure that the name you choose for your business doesn’t conflict with any registered trademarks.

3. Company Details:

• During the incorporation procedure, gathering complete information about the company is essential. This comprises information on the company’s anticipated activities, the registered office’s location, the approved and paid-up capital, and other pertinent details.
• Particular attention should be paid to the registered office address, and if the property is being leased or rented, a No Objection Certificate (NOC) may be necessary.
• Type of company 
• Class of Company 
• Category of Company 
• Sub-category of Company

     4. Share Capital Breakup:

The total amount of capital the shareholders invest is called share capital. The share capital structure must be specified, together with the number and value of shares, including the number of equity shares and their nominal value.

   5. The Company’s Reliable Email Address

This is the business’s official email address for communications and correspondence with regulatory bodies.

  6. The number of shares that the directors and members have subscribed for:

Give details on the quantity of shares and the total value the company’s directors and members have subscribed for.

    7. Address for correspondence and latitude/longitude:

You must include the longitude and latitude of the proposed registered office location, with the full address, phone number, cell phone number, and email ID if the correspondence address is the same as the proposed registered office address.

    8. Address for Proof of Office:

Publish documentation proving the location of the registered office, such as a leasing agreement, a conveyance deed, a rent agreement, and rent receipts.

    9. Utility Bill Copies: 

Be sure to include utility bill copies for the registered office address and ensure the bills are no more than two months old.

    10. Non-Individual Subscriber Information: 

• If any subscribers are non-individual entities (such as businesses), please supply their Corporate Identification Number (CIN), phone number, and email address.
• Include information on the authorized individual authorized to represent the entity, such as their Director Identification Number (DIN), birthplace, occupation, and field of employment. If “Others” is chosen, describe their level of education.

12. Confirmation of GSTIN Application: 

Specify whether or not you are requesting a Goods and Services Tax Identification Number (GSTIN). If the prescribed threshold for your company’s turnover is exceeded, a GSTIN is necessary.

13. Self-Attested KYC Documents: 

Submit self-attested proof of the proposed directors and subscribers’ identities and addresses. Provide the authorized person’s KYC documents for non-individual subscribers.

14. Proposed Directors’ Interest in Other Entities:

Indicate any professional affiliations or directorships the proposed directors may have with other 

organizations.

• CIN 
• Nature of interest- Designation, % of shareholding, amount, others.

The necessary information and documents for directors without a Director Identification Number (DIN) are as follows:

• KYC documents with self-attestation:
  • A driver’s license, Aadhaar card, voter ID card, or passport are acceptable forms of identification.
  • Residential Proof: A bank statement, a phone bill, an electricity bill, or a mobile bill.
• The birthplace.
• Choose an occupation type from the list, including business, professional, government, employment, private employment, housewife, student, or others.
• Occupation Area.
• Specify if “Others” is chosen as the occupation type.
• Choose from categories like primary education, secondary education, vocational training, bachelor’s degree, master’s degree, doctorate or higher, professional diploma, or others to describe your level of education.
• The Number of Years or Months Spent at Current Address. Give the address of the former residence if the period is shorter than a year.

The nominee chosen by the subscriber to the MOA must provide the following information and documentation for the OPC (One Person Company) to be incorporated:

1. Name of Nominee (with DIN, if relevant).
2. KYC documentation that the nominee has self-attested.
3. Type of Nominee’s Profession: Among the choices are Business, Professional, Government, Employment, Private Employment, Housewife, Student, or Others.
4. Occupation Area.
5. Indicate if “Others” is chosen as the occupation type.
6. Qualifications in Education of Nominee: You can choose between primary education, secondary education, vocational training, bachelor’s degree, master’s degree, doctorate or higher, professional diploma, or others.
7. Mobile number of the nominee.
8. Nominee’s email address.

You must also submit the following supplementary information when applying for a Permanent Account Number (PAN) or Tax Deduction Account Number (TAN):

• Area Code, AO Number, AO Type, and Range Code.
• Source of Income.

Application for GSTIN:

1. Detail the State Jurisdiction (Sector, Circle, Ward, Charge, Unit).
2. Using the linked CBIC portal link, provide information on the Centre Jurisdiction.
3. Indicate whether the business is leased and give the terms of the lease (start and end dates).
4. (Own, Leased, Rented, Consent, Shared, or Other; be specific if Other) Describe the type of possession.
5. Use documents like a property tax receipt, a municipal khata copy, an electricity bill, a consent letter, a rent or lease agreement, a rent receipt with a notice of cancellation (if there isn’t one or the agreement is expired), or a legal ownership document to prove where your company’s headquarters are.
6. Indicate if the building’s space is owned or rented, and give the duration for space that is rented or leased.
7. Composition Option: Please indicate (yes/no) whether you have chosen the composition option.

             If “yes,” state:

1. Composition Statement: Declare that your company will abide by the requirements and limitations outlined in the Act or Rules if you pay tax under the composition levy.
2. Type of Registered Individual: Choose from alternatives like the source of food and non-alcoholic beverages, Manufacturer of unnotified goods, or any other eligible source.
3. Choose one of the following as your primary business: manufacturing, wholesale, retail, etc.
4. Specifics about the Job/Business.
5. Subcategory for Work.
6. Additional information regarding the type of business you do.
7. For tax classification, provide HSN and SAC codes (codes are available on the CBIC website).
8. Information about directors, owners, and office bearers: DIN, PAN, mobile number, and email address.
9. Photographs.
10. Authorized signatory’s specimen signature for the GSTIN.
11. Police Station.
12. Employer information: Inspection office and branch office.
13. Bank information: Authorized signatory for a bank account (Punjab National Bank or ICICI) self-attested KYC.

If the company does not apply for a GSTIN:

• State Jurisdiction.
• Indicate whether the business is leased, and if so, how long.
• Indicate if the building’s space is owned or rented, and if so, provide the contract duration.
• Principal Commercial Activity.
• Specifics about the Job/Business.
• Primary Business.
• Additional information regarding the type of work or business.
• Subcategory for Work.
• Information about directors, owners, and office bearers: DIN, PAN, mobile number, and email address.
• Photographs.
• Police Station.
• Employer information: Office of Inspection and Branch.

For Shops and Establishment Registration:

• Category of Establishment.
• Nature of Business.
• Ward.
• SAC Ward (if applicable).
• Section.
• Property Account Number.
• Flat Number.
• Building UID.

 Conclusion

In India, Kanakkupillai offers comprehensive support for business services. We simplify the formation of Private Limited Companies, assist with PAN and TAN applications, and assist clients in navigating the intricate GST registration process. Our experience helps clients save time and effort by streamlining compliance, managing documents, and ensuring a seamless, legally compliant setup. Please get in touch with us via one of our authorized methods for further information and to start using our services. We will help you with the unique needs and demands of your business.