Home General Procedure for Conversion of Private Limited Company into Public Limited Company
Procedure for Conversion of Private Limited Company into Public Limited Company

Procedure for Conversion of Private Limited Company into Public Limited Company

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Conversion of Private Limited Company into Public Limited Company

A private limited company and its business can easily change its status to a public limited corporation or company. The resolution for the same just has to be approved at the board meeting and general meeting. For this procedure, the passing of a special resolution is necessary. A special resolution would require more than three-quarters of the members present or a majority vote.

Converting a private limited business to a public limited corporation has several advantages, like:

  • The business would have a better reputation with the legal system.
  • In addition, the business has the option of listing its shares on a reputable stock market.

The Companies Act of 2013 and the Companies (Incorporation) Amendment Rules of 2020 oversee the process of converting a private limited company to a public limited company.

What is public limited company?

An organization that is subject to regulation under the 2013 Companies Act is a public limited company. Shares of a public limited corporation may be listed on a listed stock exchange. Private limited companies are not authorised to provide these perks.

For a public limited corporation, a certain number of members are necessary. There must be a minimum of seven members in the public limited corporation. Some types of resolutions must be vetoed in order to convert a private limited company to a public limited company. In addition, the public limited company would have public limited company at the end of its name.

Advantages of converting private company into public company

The firm can profit from the following advantages as a result of the conversion process:

An inventory of shares

The firm can list its shares on a recognised stock market by changing its status from private limited to public limited company. This would be essential for a business looking to raise money making it an advantageous activity.

Increase Investment Through Public Support

The corporation i.e., public company can raise capital from the general public by listing the shares on a stock market. Shares in a variety of types can be used for this. Preference shares, equity shares, and other types of shares are all possible investment vehicles for the company.

The ability to transfer shares

The process of converting a private limited company to a public limited company allows for the simple transfer of shares from one shareholder to another. If the business is registered as a private limited company, then this would not be feasible.

Enhanced Reputation

The firm’s reputation would improve if it converted from a private limited to a public limited corporation. Shares of a public limited corporation may be listed on a public stock exchange. The process of listing the shares on a public stock exchange would automatically improve the company’s reputation.

Deposit Acceptance

A public company may accept deposits in accordance with section 76 of the 2013 Companies Act.

How to Convert Private Limited Company into Public Limited Company

The requirements for converting a private limited to public company

  1. Digital Signature Certificate (DSC);

At least one director must have a digital signature certificate generated and holding validity in their own name.

  1. Seven individuals must be appointed as shareholders for the firm in order for it to qualify as a public limited company.
  2. All directors must have an identifying number, which is called a director identification number (DIN).
  3. Director and Shareholder;

A person may be chosen to serve as both a director and a shareholder.

  1. Three Directors;

A public corporation must have a minimum of three directors in order to operate.

Primary Regulatory Body for converting private to public limited company

The Registrar of Companies and the Ministry of Corporate Affairs are the main regulatory bodies in charge of regulating the conversion of private limited companies to public limited companies.

For the conversion of a private company to public company, in addition to the aforementioned regulatory agencies, the Companies Act, 2013, and related laws would apply.

Under the 2013 Companies Act, the term “private limited company” or “private company” is defined under Section 2(68). According to the company’s articles of organization, certain businesses are not permitted to transfer their shares. Public limited corporations are defined under Section 2(71) of the Companies Act of 2013. According to the criteria of the stock exchange, these firms are permitted to transfer their shares as well as list them.

The objectives of the firm would be covered under Section 3 of Companies Act. The Memorandum of Association contains the purposes clause (MOA). For the corporation to become a public limited company, the purposes clause must be changed.

Section 18 of the Companies Act states that a corporation may pursue the conversion of a private limited company into a public limited company. The 2013 Companies Act’s provisions must be followed while changing the MOA and AOA.

The Companies Act’s Section 149 deals with the appointment of the company’s directors. Compared to a private limited company, a public limited corporation has more directors.

Section 13 and Rule 29 of the Companies (Incorporation) Amendment Rules, 2020 provide that the MOA must be changed when a private limited company is converted to a public limited company.

The Companies (Incorporation) Amendment Rules, 2020, Section 14 and Rule 33 This clause and section deal with changing the Company’s AOA.

How to Converting  a Private Company into Public Company?

For the conversion of private company to public limited company, the following method and procedure must be taken into account:

  • Notice for Board Meeting
  • Hold the Board Meeting
  • Provide the Notice to Hold the EGM or extraordinary general meeting
  • Hold the EGM or extraordinary general meeting
  • File MGT-14 with the ROC or Registrar of Companies which is the respective authority
  • File INC-27 with the ROC or Registrar of Companies which is the respective authority
  • Approval of MGT-14 and INC-27
  • Provide or obtain the Certificate of Incorporation

Date of Board Meeting Notice

The private company’s directors must give notice before holding a board meeting. Seven days before the meeting, notification must be given. This notification must specify the meeting’s agenda. The following items need to be on the board meeting’s agenda:

  • Special Resolution which shall or need to be passed in themeeting held
  • Requirements and also the time of holding an Extraordinary General Meeting
  • An approval of the EGM.

Convene the Board Meeting

The following action for the business is to hold the board meeting. The following must be authorised at the board meeting:

  • Make and keep the resolution for the conversion of private limited to public limited company
  • Obtain the list of creditors of the company and finalise the same.
  • Obtain approval for the drafts of the changed MOA or Memorandum of Association and AOA or Articles of Association
  • Consider to fix the time and place for holding the EGM or extraordinary general meeting.

The Notice to Hold an EGM

The directors must provide shareholders notice of the Extraordinary General Meeting (EGM) at least 21 days prior to the meeting as the following stage of the board meeting. There must be 21 clear days’ notice given in order to determine the timeframe.

Retain the EGM

The next stage is for the firm to have an extraordinary general meeting or EGM. Here, a special resolution that needs a majority vote must be deemed to have been approved. The directors of the meeting must also take into account the approved  Memorandum of Association or MOA and Articles of Association or AOA.

Post conversion requirements for private company to public company

The following are some of the items to be complied with after the company adheres with all the requirements for converting a private limited company into a public company. This has to be carried out by the company such that they ensure compliance with the requirements of the Companies Act, 2013:

  1. Updating the old registers as well as letter heads and other important documents of the company.
  2. Communicating the conversion with all the regulatory and other authorities for keeping at bay any penalty or fine that may arise.
  3. Apply and get or update into a new Permanent Account Number or PAN.
  4. Communicate formally as well as informally to all the relevant stakeholders.
  5. Keep the copies of Articles or Association and Memorandum of Association ready w.r.t the new converted company.
  6. Ensure increasing the number of directors by duly appointing them.
  7. Obtain a new or change or upgrade the existing bank account of the company to match with the converted company.

What are the forms required for conversion of private to public company?

For the conversion of a private limited company to a public limited company, the following forms are necessary:

MGT Form 14

The Registrar of Companies must get a copy of this. The EGM notice, the amended AOA and MOA, the statements with justifications, and the resolutions adopted at the EGM must also be given to the ROC.

INC Form 27

The Registrar of Companies must get a copy of this. The EGM notice, the amended AOA and MOA, the statements with justifications, and the resolutions adopted at the EGM must also be given to the ROC. The meeting minutes must also be given to the ROC along with this.

What are the documents required for converting private company to public limited company?

The conversion of a private limited company to a public limited corporation requires the following documents:

  1. Details and specifics of the shareholders’ Permanent Account Number or PAN.
  2. If the shareholder is a foreign national, a copy of that person’s passport must be submitted mandatorily.
  3. Copy of the Aadhaar Card, and Voter ID are the shareholders’ and directors’ identification cards which are to be provided.
  4. Water, electricity, and such other utility bills which are acceptable.
  5. The owner’s NOC or No –Objection Certificate for the registered office in case it is not an owned space, along with;
  6. Rental Agreement and additional registered office paperworks if any available.

All of the documents must be notarized by the required authorities if the person is a foreign national so as to ensure the validity of the documents submitted.

  1. Articles of Association or AOA and Memorandum of Association or the MOA
  2. A copy of the business’s certificate of incorporation
  3. Company’s income tax returns
  4. Most recent Company Audited Financial Statements.

The Companies Act of 2013 establishes, incorporates, and regulates Public Limited Companies. The ratio of the shares or capital each shareholder has put in the firm determines how much ownership each has. Additionally, investors and the general public can readily transfer ownership by exchanging the company’s shares on open platforms like Stock Exchange Markets. The shareholders agree upon a defined ratio for how they will split the company’s profits, and their liabilities are limited to the amount of money they have invested in the business.

Going public also has the benefit of being a stock market listed company. Due to this, businesses are able to grow their operations more easily and have better access to finance. Companies that are listed additionally often have a lot more compliance work since they must also comply with SEBI requirements. As a result, before the firm decides to go public, it gives it a lot of consideration and does extensive preparation.

A private firm could desire to change its status to public limited company for a number of reasons, but the main one is to issue shares in order to obtain capital on the open market. Now that the corporation is available for trading, investors who are qualified to do so will be allowed to do so.

In contrast to private equity funds, it will be simpler to raise substantial amounts of money since a wide range of investors will be able to invest in the business. With more capital, the business can invest in more projects that will promote internal growth.

Conclusion

According to section 18, the ROC must be persuaded that the firm complies with the requirements for registering a company after receiving the documentation for converting a private limited company into a public limited company. Once they register the documents that have been presented for alteration under the particular class of the company, the public limited company registration will be finished. If they are persuaded, they will encapsulate the prior registration and issue a new certificate of incorporation.

A private limited company’s transformation into a public limited company can be a challenging process. As a result, our professionals are there to help you for Company Registration in India. You can reach out to us at any time @ +91 7305345345.

Frequently Asked Questions

1. Which regulations must be followed in order to convert a private limited company to a public limited company?

Changing the company's name is one of the most crucial compliance requirements after converting a private limited company to a public limited company.

2. What is the bare minimum of shareholders and directors that a public limited company can have?

A public limited company must have three directors and a minimum of seven shareholders.

3. Give a brief summary of the conversion of a private limited company to a public limited company.

The board meeting must be held first. Each of the directors must get notification of this. The agendas and various decisions must be considered after the board meeting. AOA and MOA modifications should be made in addition to this. The board meeting must take into account the timetable for the EGM. A special resolution relating the conversion of private limited to public limited must be approved by a majority during the EGM. Following this, the same, MGT-14, and INC-27 must be sent to the ROC. The certificate of incorporation would be given to the new firm if the ROC believes that all conditions have been met.

4. How long does it take to change a private limited company into a public limited one?

Typically, it takes 30 days to convert a private limited company to a public limited company.

5. What distinguishes working days from clear days?

Only the days necessary for a certain transaction or procedure to take place would be considered clear days. For instance, if the filing is completed on Thursday evening, only the time from Friday is used to determine the number of clear days. For business days, however, the time from Thursday would be used to calculate the time.

6. Who has jurisdiction over and control over the public limited company?

The directors and shareholders of the public limited corporation are the key parties in charge of the organization.

7. Do I have to pay any additional costs when my private limited business becomes a public limited company?

No, there shouldn't be any additional fees charged for the conversion of a private limited business to a public limited company. Even when the registrar issues the public limited company's certificate of formation, no cost shall be paid.

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