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Documents Required for Name Change in Gazette


Last Updated on July 2, 2024 by Kanakkupillai

The motivation behind a name change in a gazette could fluctuate depending upon the particular conditions. A few potential reasons could include:

  • Rebranding endeavors for adopting a child.
  • Spelling errors in documents.
  • You don’t like the current name.
  • Lawful requirements.
  • Mistake in school certificate
  • Mistakes in the birth certificate.
  • Gender change.
  • Mergers or acquisitions.
  • Craving to mirror the substance or motivation behind the distribution more readily.

Consult the authorities or important media sources for the most reliable and up-to-date information on particular name changes in the gazette.

Documents for Name Change in Gazette

The documents required for a name change in a gazette can vary depending on the purview and the motivation behind the name change. However, here are a few standard documents that might be required:

  1. Application Form

You might have to finish an application form from the gazette office or the official government authority.

  1. Identity Proof

You will commonly have to provide proof of your personality, such as a copy of your Aadhaar card, driver’s licence, or other official government ID documents.

  1. Name Change Affidavit

Often, you should present a legal affidavit expressing the reason for the name change and declaring that the data (ID documents) provided are valid and exact.

  1. Confirmation of Name Change

You might be required to provide supporting documents, such as a marriage certificate, divorce documents, or court request, that show the reason for the name change.

  1. Publication Fee

Publishing the name change in the gazette might incur a fee, which can vary depending on the jurisdiction.

Steps Involved in Changing Name In Gazette

The steps involved in changing your name in a gazette can vary depending on the official requirements and the particular prerequisites. However, here is a general blueprint of the steps:

  1. Research the Requirements: Start by researching the particular requirements and methodology for changing your name in the gazette in your jurisdiction. This data can typically be tracked down on the authority site of the official website or the particular government authority.
  1. Prepare the Essential Documents: Gather all the necessary documents, such as the application form, identity proof, name change affidavit, and any supporting documents showing the justification behind the name change.
  1. Authorize the Documents: A legal official public should authorize a few documents, such as the name change affidavit, to approve their genuineness.
  1. Submit the Application: Complete the application form and attach all the necessary documents. Apply along with any required charges to the gazette office or the assigned government authority liable for name changes.
  1. Publication in the Gazette: When your application is handled and supported, your name change will be publicized in the gazette. The particular process for publication can be deferred. However, it commonly includes the gazette office publishing a notification or declaration with the new name.
  1. Obtain Copies of the Gazette Publication: After the publication, you might have to acquire copies of the Gazette publication to confirm your name change. This can be useful for updating your identification proof documents, like your Aadhaar, driver’s license, or PAN card.

Important note: These requirements can change depending on your area (ward) and the particular guidelines set up. It’s recommended that the authority site of the gazette office be counseled or that they reach them directly to get up-to-date information on the necessary documents for a name change in the gazette.

How Many Days Will Take to Change the Name in the Gazette?

The duration of changing a name in the gazette can fluctuate depending upon several elements, including the particular ward and the processing speed of the gazette office. Sometimes, the name change can take a couple of days to half a month to be processed and published in the gazette.

Gazette Notification: Applying for a gazette notice commonly requires around 2-4 weeks. The time might vary depending upon the responsibility of the government authority press or the controller of publications.

Documents to Verify Online Gazette

To confirm an online gazette, you should consider the following reports or data:

  1. ID proof
  2. Publication details with photo proof
  3. Digital signature or seal
  4. Government or authority endorsement
  5. Cross-referencing
  1. ID Proof

  • Aadhar card
  • Passport
  • Pan card
  • Driving licence
  • Voter ID
  1. Publication Details

Check for the publication details, such as the documents, volume, issue number, and other applicable identifiers with passport-size photos. This data guarantees that you are getting to the right gazette publication.

  1. Digital Signature or Seal

A few online-based gazettes might incorporate a digital signature or seal to validate the publication. Look for any such pointers that confirm the gazette’s genuineness.

  1. Government or Authority Endorsement

Check if the gazette publication is supported or endorsed by the government or a particular authority. This can give extra confirmation of its authenticity.

  1. Cross-Referencing

Cross-reference the data or content published in the gazette with other reliable sources or official records to guarantee consistency and accuracy.

What is the Cost of Gazette?

The authority will likewise ship you a copy of the name change notice in the Authority gazette by post. The amount charged for the Newspaper notice changes from Rs. 700 to Rs. 1000 if you need a public notification. You can pay through cash, demand draft, or postal order.

The approximate cost for a name change in India is Rs. 3000* and includes the following components:

  • Affidavit: INR 200-500* on stamp paper
  • Notary charges: INR 1000*
  • CD: INR 50*
  • Newspaper: INR 700-1000*
  • Gazette newspaper: INR 1500*

Important Note: The costs provided are approximate and may vary based on specific circumstances and wards. It’s advisable to check the latest fee structure and requirements in the nearest particular authority office.

How Might I Change My Name in India on the Web Periodically?



The particular documents expected for a name change in the gazette can fluctuate depending on the ward and the motivation behind the name change. In any case, essential documents that might be required include:

  • Application form.
  • Identity proof.
  • Name change affidavit.
  • Confirmation of name change.
  • Payment of publication expenses.

It’s important to note that these necessities can vary, so it’s recommended to counsel the authority site of the gazette office or reach them directly for exact and up-to-date data on the expected documents and the period for processing the name change.

G.Durghasree B.A.B.L (Hons)

G Durghasree B.A.B.L (Hons) is a registered trademark attorney with extensive experience as an Advocate for a period of 8 years. She possesses expertise in trademark law, including trademark filing and trademark hearings. Additionally, she is skilled in contract drafting and reviewing, providing legal advice and opinions, particularly in the areas of Company Law, Insolvency and Bankruptcy Code (IBC), and Goods and Service Tax Law (GST). Her experience encompasses both litigation and non-litigation aspects of these laws.