Non-Governmental Organisations (NGOs) play an essential role in social development and growth in India. From education and healthcare to the environment and women’s empowerment, NGOs form the backbone of community-oriented initiatives and schemes. To enhance transparency, efficiency, and accountability, the Government of India has introduced the NGO Darpan portal, managed by the NITI Aayog. This platform allows various NGOs to register, maintain their profiles and also to access various government schemes and funding opportunities.
However, before you can complete the NGO Darpan registration process, it is important to understand the document requirements, as it is completely online and requires accurate, proper submission of information. This blog will explain and explore in detail the document requirements, the registration process, and various tips for a smooth registration experience.
What is NGO Darpan?
NGO Darpan is an online platform developed by the Government of India under the NITI Aayog’s initiative. The main objective of the portal is to:
- Facilitate transparent interaction between NGOs and government bodies.
- Maintain a centralized database of NGOs.
- Provide access to government funding and schemes.
- To improve the monitoring and evaluation of NGO activities.
With the help of this portal, NGOs can easily create their profile, which includes elements such as objectives, registration details, funding sources, and areas of operation. An updated Darpan profile is mandatory for NGOs seeking government grants or partnerships.
Who Can Register on NGO Darpan?
NGO Darpan registration is primarily designed for non-profit organizations registered in India. Eligible organizations include: –
- Trusts registered under the Indian Trusts Act, 1882.
- Societies registered under the Societies Registration Act, 1860.
- Section 8 Companies registered under the Companies Act, 2013.
- Other NGOs involved in the social, educational, health, environmental or welfare activities recognised by the government.
Organizations not registered under these categories are generally ineligible to register on NGO Darpan.
Benefits of NGO Darpan Registration
- Access to Funding: Only the registered NGOs can apply for the government grants and schemes.
- Credibility: The registration builds trust and confidence with donors, corporates and government agencies.
- Transparency: NGO Darpan ensures your organization’s information is updated and publicly visible.
- Centralized Profile: It maintains all the legal and operational records and data in one place.
- Collaboration Opportunities: NGOs can easily connect with other organizations and government programs
Documents Required for NGO Darpan Registration
The NGO Darpan portal requires various official and legal documents to verify the legal existence of NGO’s, their objectives and various compliance. Below is a comprehensive list of the documents typically required:
1. Proof of NGO Registration
- Trust: In the case of trust, a Copy of the Trust Deed (Registered)
- Society: Copy of the Memorandum of Association and Certificate of Registration, which is issued by the Registrar of Societies
- Section 8 Company: The Certificate of Incorporation and Memorandum & Articles of Association, which is issued by the Ministry of Corporate Affairs (MCA).
2. PAN Card of the NGO
The Permanent Account Number (PAN) is mandatory for all NGOs. This is required for:
- Tax registration and compliance
- Receiving government grants and donations
- Maintaining financial transparency
Upload the required scanned copy of the PAN card of the NGO.
3. Aadhaar/Identity Proof of Authorized Signatory
The NGO Darpan portal requires details of the person authorized to manage the registration. Documents can include:
- Aadhaar card
- Passport
- Voter ID card
This ensures accountability and legal responsibility.
4. Address Proof of the NGO
To verify the registered office of the NGO, provide one of the following:
- Electricity bill
- Telephone bill
- Rent agreement or lease deed
- Municipal tax receipt
The address proof must correspond with the registration documents to avoid discrepancies.
5. Bank Account Details
An active bank account in the name of the NGO is necessary. Required details include:
- Bank account number
- IFSC code
- Bank statement or a cancelled cheque
This is used for government grants, donor funds and financial audits.
6. Details of Governing Body or Trustees
You must provide details of the NGO’s trustees, board members, or directors, including:
- Full name
- Designation
- Contact details
- Identity proof
This helps the government to maintain the element of transparency about the management of the NGO.
7. Activity/Project Details (Optional but Recommended)
While not mandatory, including information about ongoing or planned projects improves your NGO’s visibility and credibility. Documents may include:
- Annual report
- Project proposals
- Activity photographs
- Previous fund utilization statements
8. 12A and 80G Certificates (If Applicable)
For tax exemptions under Indian Income Tax laws:
- 12A certificate: Confirms NGO’s registration for tax exemption
- 80G certificate: Enables donors to claim tax deductions for donations
Step-by-Step Process to Upload Documents on NGO Darpan
- Visit the NGO Darpan Portal: Go to https://ngodarpan.gov.in
- Create an Account: Use a valid email ID and mobile number
- Fill Organization Details: Enter the required basic info like name, type and objectives
- Upload Documents: –
- Registration proof
- PAN card
- Address proof
- Identity proof of signatories
- Bank account details
- Submit for Verification: NITI Aayog officials will verify your documents
- Receive Darpan ID: Once verified, your NGO receives a unique Darpan ID
Common Challenges During Registration
- Document Mismatch: The Names or addresses do not match the details given on registration certificates.
- Incomplete Bank Details: If the incorrect IFSC code or the account type.
- Expired Certificates: The documents, such as PAN, Aadhaar or registration certificates, must be valid.
- Technical Errors: The large file sizes or the unsupported formats may cause upload failures or other technical errors.
Conclusion
NGO Darpan registration is an important step for any organization who are seeking government recognition, funding, transparency and credibility. The process emphasises transparency and accountability, ensuring that only the legitimate organisations have access to the government assistance.
The key documents required for successful registration include:
- Registration certificate or deed
- PAN card of the NGO
- Aadhaar or identity proof of authorized signatories
- Address proof of the NGO
- Bank account details
- Governing body or trustee information
- Activity/project documents (optional but beneficial)
- Tax exemption certificates (12A and 80G, if available)
By preparing all the required documents in advance and also by following the proper procedure, your NGO can successfully register on the Darpan portal and unlock opportunities for funding and collaboration.
