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E-way Bill: Mastering E-way Bill GST Rules Compliance

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  • Post published:October 8, 2023
  • Post category:GST News


In modern business, navigating the intricate landscape of taxation and compliance is imperative. With the introducing of the Goods and Services Tax (GST) in India, businesses have experienced significant changes in their tax-related procedures. One crucial aspect of GST compliance is the E-way bill system, designed to streamline the movement of goods and maintain transparency in the supply chain. In this comprehensive guide, we, as seasoned experts in the field, will help you master E-way bill GST rules compliance, ensuring that your business operates smoothly within the bounds of the law.

What is an E-way Bill?

An E-way bill, short for Electronic Way Bill, is a digital document that facilitates the movement of goods within India. This document must be generated online to transport goods worth over INR 50,000. It contains essential details such as the consignment’s origin, destination, value, and GSTIN (Goods and Services Tax Identification Number) of the parties involved.

Benefits of E-way Bill Compliance

1. Efficiency in Logistics: E-way bills simplify logistics and reduce transit delays by providing real-time tracking and verification of goods.

2. Transparency: With an E-way bill, all stakeholders can access a transparent record of the movement of goods, promoting accountability.

3. Reduced Tax Evasion: E-way bills curb tax evasion by ensuring that goods are accompanied by proper documentation, reducing the scope for fraud.

When to Issue an E-way Bill?

The E-way bill is essential for goods exceeding INR 50,000, whether for supply, returns or from unregistered entities. Supply can be a sale, transfer, or barter/exchange, with or without payment. Specific goods require E-way bills, even under INR 50,000 value.

Who Generates E-way Bills?

Registered persons, unregistered entities in certain scenarios, and transporters must generate E-way bills.

Cases Where E-way Bill Isn’t Required

  • Non-motor vehicle transport
  • Customs-to-ICD/CFS movements
  • Customs-supervised transport
  • Transit to/from Nepal/Bhutan
  • Defense formations
  • Empty cargo containers
  • Weighbridge weights within 20 km
  • Rail transport by Central/State Governments
  • Specified exempt goods
  • Certain specified goods as per GST rules.

State-wise E-Way Bill Rules and Limits

Different states have varying E-way bill thresholds and exemptions. Tamil Nadu, for instance, exempts items below INR One Lakh. Check state-specific rules for details.

How to Generate an E-way Bill?

Generating an E-way bill is a straightforward process:

  1. Login to the GST Portal: Visit the GST portal and log in using your credentials.
  2. Select E-way Bill: Under the ‘Services’ tab, click ‘E-way Bill’ to start the process.
  3. Fill in the Details: Provide the required information, including the GSTIN of the supplier and recipient, invoice number, and transportation details.
  4. Generate E-way Bill: After entering the details, click the ‘Generate E-way Bill’ button.
  5. Validation: The system will validate the information provided, and upon successful validation, an E-way bill number will be generated.

Important Documents for E-way Bill Generation

For a seamless E-way bill generation process, ensure you have the following documents at hand:

  • Invoice: A valid tax invoice or bill of supply for the goods transported.
  • Transporter ID: The GSTIN of the transporter, if applicable.
  • Vehicle Number: The vehicle number that will carry the goods.
  • Transportation Distance: The distance in kilometres for which the E-way bill is required.

E-way Bill Validity

E-way bills are valid for varying durations based on the distance travelled:

  • For distances up to 100 km, the E-way bill is valid for 1 day.
  • For distances between 100 km and 300 km, the validity is extended to 3 days.
  • For distances exceeding 300 km, the E-way bill is valid for 5 days.

SMS E-way Bill Generation on Mobile

Generate E-way bills via SMS using a registered mobile phone. Enable SMS E-way bill generation, register the phone, and send SMS codes to the designated number for E-way bill management. Read our article on SMS E-way bill generation for more details.


Mastering E-way bill GST rules compliance is crucial for any business in India. By adhering to the E-way bill regulations, you ensure compliance with the law and enhance the efficiency and transparency of your supply chain. Streamlining your E-way bill generation process can lead to smoother logistics operations, reduced tax-related complications, and improved overall business performance.

For more detailed information and assistance in navigating the complexities of E-way bill compliance, consider consulting with experts like Kanakkupillai, who specialize in providing tailored solutions to ensure your business remains compliant and efficient in the ever-evolving landscape of GST regulations.

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1. What is an E-way Bill?

An E-way bill is an electronic document required to move goods valued at over INR 50,000. It contains information about the consignment, origin, destination, and the parties involved.

2. Who Needs to Generate an E-way Bill?

E-way bills must be generated by registered persons, unregistered persons, or transporters, depending on the circumstances of the movement of goods.

3. When Should I Generate an E-way Bill?

You should generate an E-way bill when goods are transported:

  • For supply purposes
  • For reasons other than supply (e.g., returns)
  • Due to an inward supply from an unregistered person
4. What Happens if I Don’t Generate an E-way Bill?

Failure to generate an E-way bill when required can lead to penalties and the detention of your goods in transit.

5. Can an E-way Bill Be Cancelled or Modified?

Yes, E-way bills can be cancelled or modified within 24 hours of generation, provided a tax officer has not verified the goods.

6. What is the Validity Period of an E-way Bill?

The validity of an E-way bill depends on the distance:

  • Up to 100 km: 1 day
  • 100 km to 300 km: 3 days
  • Over 300 km: 5 days
7. Are There Any Exemptions from E-way Bill Generation?

Yes, certain situations exempt the need for E-way bills, such as non-motor vehicle transport and movement of specific exempted goods.

8. How Do I Generate an E-way Bill?

To generate an E-way bill, log in to the GST portal, fill in the required details, validate the information, and obtain the E-way bill number.

9. Can I Generate E-way Bills via SMS?

Yes, you can generate E-way bills via SMS using a registered mobile phone. Enable SMS E-way bill generation and follow the designated process.

10. Where Can I Find State-Specific E-way Bill Rules and Limits?

State-wise, E-way bill rules and monetary limits may vary. Refer to the respective commercial tax websites for each state/union territory or consult experts familiar with the rules in your region.


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