An E-way bill is basically a document in support of the goods being shipped from one location to another (usually from the seller’s location to the buyer’s location). The reason for introducing this concept is to monitor the movement of goods and to control any tax evasion. The bill is an electronically generated document on the GST portal, evidencing the movement of goods. It contains the details such as place of origin, destination, details of consignor & consignee, vehicle number, etc.
- An e-way bill can also be generated even if the value of goods being transported is less than Rs. 50,000/-
- E-way bill alone is not sufficient. It must also be accompanied by the invoice/ delivery challan.
- It should be noted that once an e-way bill is generated, it cannot be edited for any mistakes.
- An e-way bill can also be generated by the transporter of the goods.
E-way Bill Portal Login Guide
If you are a Registered Seller: E-Way Bill Portal Login Guide
STEP 1: Visit E-Way Bill System Govt Official Website; click on the ‘Registration’ tab on the top of the home page, and select ‘E-way Bill Registration’ from the drop-down.
STEP 2: In the new page which opens, provide your GST registration number in the space provided. Enter the captcha code and click on ‘Go’.
STEP 3:
- After this, you will be redirected to an e-way bill registration form
- The details such as Applicant Name, Trade Name, Address, and Mobile Number will be auto-populated.
- Click on “Send OTP”, in order to get the OTP on the registered mobile number. Once the OTP is received, enter the OTP in the space provided. Then click on “Verify OTP”, post which the OTP will be validated, and all the details will be verified on the e-way bill portal.
- You need to provide a User ID/ User Name and a password of your choice in order to operate the newly created account on the e-way bill portal. Please note that the e-way bill portal will validate whether the given User ID or User Name exists or not. In case a similar ID/Username exists, you will have to provide a different user ID/Username.
- Once both User ID / User Name and Password are validated and approved, the final registration request is submitted. Thereafter, an account with the given User ID / User Name along with the Password is created and registered with the e-way bill portal.
- The registration process for the E-way bill portal is completed.
If you are a Transporter: E-Way Bill Portal Login Guide
STEP 1: Visit E-Way Bill System Govt Official Website. Click on the ‘Registration’ tab on the top of the home page and select ‘Enrolment for Transporters’ from the drop-down.
STEP 2: In the new page which opens, provide all the necessary details requested. It includes State, Legal Name as per PAN, Trade Name & PAN. After filling up, click on the ‘Validate’ option.
STEP 3: In case of validation is not successful, you will be required to correct the details given in Serial No. 1 & 2. Upon Successful verification, other relevant details shall be filled up by the person. These details include the Principal Place of Business (address); Constitution of Business (partnership firm, Proprietorship, Public limited company, Private limited company, etc.); Contact Number & E-mail ID.
STEP 4: After this, a few more details shall be provided in the portal. These include the Nature of premises (owned, leased, rented, etc.). After this, Details of the Aadhaar of the Proprietor/ Main person of the company or firm shall be furnished (Aadhaar number, Name as per Aadhaar & Mobile number linked with Aadhaar). Upon filling in the above details, an OTP verification has to be done by the person.
STEP 5: Documents acting as Proof of Address and Proof of Identity shall be uploaded. After this, Login details shall be provided by the person, i.e., User Name & Password. Finally, tick the verification tab, enter the captcha code, and click on ‘Save’.
- Once the form is submitted, the e-way bill portal will generate a 15 digits Transporter ID or TRANS ID, along with the user credentials, indicating the completion of the process of e-way bill registration by the transporter.
- Now the transporter can provide these 15 digits of Transporter ID to his clients, so that when they include that in the e-way bill, the transporter will be able to access the same on the e-way bill portal and enter the vehicle number, for the movement of the consignment.
How do we generate an E-way bill for transporting goods by the seller?
In order to generate an e-way bill, a person should have a GST registration or Transporter registration. The following are the steps to generate an e-way bill through the e-way bill portal:
STEP 1: Visit E-Way Bill System Govt Official Website. Click on the ‘Login’ tab on the top right corner of the home page and fill in the details of the User Name, Password & captcha code.
STEP 2: On the left side, under the tab ‘E-way Bill’, click on the ‘Generate New’ option.
STEP 3: Fill in the relevant details requested. These include Invoice number, Invoice date, Complete address of place from which goods are dispatched and place where goods are shipped, GST registration number of seller & buyer, etc.
STEP 4: Enter other details with respect to the goods being transported along with details of the transporter. These details include the Name of the product, HSN code, Quantity, Value, Tax amount (CGST/ SGST or IGST), Transporter Name, Transporter ID, Vehicle number, Mode of transport, etc.
STEP 5: After providing all the necessary details, click on ‘Submit’ to generate your E-way bill. Now, the e-way bill will appear which contains the E-way bill number and the QR Code that contains all the details. Print a copy of the bill and provide it to the transporter who will carry it throughout the trip till it is handed over to the receiver at the shipping address.
How to Print E-way Bill Online?
You can print the e-way bill at any time by doing the following:
Step 1: Select the ‘Print EWB’ sub-option from the ‘e-Waybill’ menu.
Step 2: Enter the appropriate e-way bill number (-12 digits) and press the ‘Go’ button.
Step 3: On the EWB that displays, click the ‘Print’ or ‘Detailed Print’ button.
NOTE: Proper care needs to be exercised while filling the relevant details and before clicking on the ‘Submit’ option. This is because once the e-way bill is generated, there is no option or no way to edit the details provided in it, if it is found to be wrong. The only option available is to cancel the generated e-way bill and then generate a new one with correct details. Hence, it’s advised to verify all details given by you, before clicking on submit option to generate e-way bill.
