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How Long Does the Private Limited Company Registration Process Take?

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Importance of Knowing the Pvt Ltd Company Registration Timeline

It is critical to understand the private limited company registration timeframe in India since it allows firms to plan their operations and budgets properly. The registration schedule informs companies about how long it will take to officially incorporate their company and begin operations, which is critical for planning and resource allocation.

Here are some of the reasons why understanding the registration deadline is critical:

  • Compliance: In India, registering a corporation is a legal necessity, and failure to do so on time might result in penalties and legal issues.
  • Cash funding: Many firms need cash to get started, and investors may want to know the estimated registration period before committing funds.
  • Hiring: Businesses may need to hire personnel in order to begin operations, and understanding the registration timetable might assist them in planning the recruiting process correctly.
  • Commercial and Business planning: The registration schedule can assist firms in planning their activities, such as opening bank accounts, obtaining licenses and permissions, and forming commercial contacts.

Key Takeaways

The registration process for a private limited company in India involves several steps and can take approximately 15-20 days to complete. Here is a brief timeline of the process:

  1. Obtain a Digital Signature Certificate (1-2 days): The first step is to obtain a digital signature certificate (DSC) for all directors and shareholders of the company.
  2. Apply for Director Identification Number (1-2 days): Next, the directors of the company must apply for a Director Identification Number (DIN).
  3. Name approval (1-2 days): The company name must be approved by the Registrar of Companies (ROC).
  4. Memorandum and Articles of Association (5-7 days): Once the name is approved, the Memorandum and Articles of Association (MOA and AOA) must be drafted and filed with the ROC.
  5. Certificate of Incorporation (5-7 days): Once the ROC approves the MOA and AOA, a Certificate of Incorporation is issued.

Factors that affect the private company registration process

A number of variables can influence the registration process of a private limited company in India, including:

  • Business Objectives: The company’s business objectives might have an impact on the registration procedure. For example, if the firm intends to participate in activities that need the acquisition of special licenses or permissions, the registration procedure may take longer than typical.
  • Capital Requirement: The quantity of money necessary for the firm might have an impact on the registration procedure. For example, if the authorized capital of the business is large, the registration process may take longer than typical.
  • Name Availability: The availability of the selected company name might have an impact on the registration procedure. If the proposed name is already in use, the firm may need to choose a new name, which may cause the registration process to be delayed.
  • Documentation: The correctness and completeness of the needed documentation might have an impact on the registration procedure. The registration procedure may be delayed if the papers are incomplete or include mistakes.
  • Jurisdiction: The jurisdiction in which the business is registered might have an impact on the registration procedure. varied states have varied company registration methods and durations.
  • Legal Compliance: Legal rules and laws might have an impact on the registration procedure. Noncompliance may result in application rejection or a delay in processing.
  • Professional aid: The quality and experience of professional aid, such as attorneys or chartered accountants, hired to assist with the registration process can have an impact on the procedure’s speed and efficiency.
  • Government Policies: Government policies and regulatory changes can have an impact on the registration procedure. It is critical to remain up to speed on the current policies in order to assure compliance and minimize delays.

private limited company registration in India

Time Required to Complete PLC Pre-registration Steps

The time required to complete the pre-registration stages for the private limited company registration in India might vary based on a number of circumstances, including the availability of relevant papers and the applicant’s effectiveness in completing the necessary duties.

The followings are the general steps and anticipated dates for the pre-registration process:

  • Get a Digital Signature Certificate (DSC): The first step is to get a DSC for the company’s prospective directors and shareholders. This may be obtained in around 2-3 days.
  • Obtain Director Identification Number (DIN): The next step is to obtain DIN for the company’s intended directors. This is available in 3-4 days.
  • Name Reservation: The Ministry of Corporate Affairs (MCA) must authorize the proposed company name. This might take up to 5-7 business days.
  • Preparation of documents for incorporation: After the name has been authorized, the applicant must prepare the incorporation paperwork, such as the Memorandum of Association (MOA) and Articles of Association (AOA). This might take up to two days.
  • Filing of Incorporation Forms: The incorporation forms, along with the relevant documentation, must be filed with the Registrar of Companies (ROC). This might take up to 2-3 business days.
  • Certificate of Incorporation: Once all of the preceding stages have been completed, the ROC will issue a Certificate of Incorporation, indicating that the private limited company has been registered. This might take up to 7-10 business days.

In short, the pre-registration procedure for a private limited company in India might take between 20 and 30 working days, depending on the applicant’s efficiency in completing the necessary processes.

Download Private Limited Company Registration Process in India

Filing for Private Limited Company Registration

Time is taken for filing the application

The time taken for filing the application for the Registration of a PLC in Chennai India can vary depending on several factors such as the completeness and accuracy of the application, the availability of the required documents, and the efficiency of the applicant in completing the necessary tasks.

Assuming all the necessary documents are readily available, the application for the registration of a private limited company in India can be filed within a day. The application can be filed online through the Ministry of Corporate Affairs (MCA) portal, and the entire process is now paperless.

The applicant must submit the necessary documents along with the application for registration. These include:

  1. Memorandum of Association (MOA)
  2. Articles of Association (AOA)
  3. Identity proof and address proof of directors and shareholders
  4. Registered office proof
  5. Digital Signature Certificate (DSC) of directors

Once the application is filed, it is reviewed by the Registrar of Companies (ROC) for compliance with the Companies Act, 2013. If there are any errors or omissions, the ROC may request additional information or documents, which can cause delays in the registration process.

In totality, we can say that assuming all necessary documents are readily available and the application is complete and accurate, the time taken for filing the application for the registration of a pvt ltd company in India is usually just one day. However, the actual time taken for registration will depend on the processing time of the ROC and the completeness of the application.

Understanding the types of forms and their respective timelines

There are several forms that need to be filed with the Registrar of Companies (ROC) for the registration of a private limited company in India. The following are the most common forms that need to be filed along with their respective timelines:

  • SPICe Form INC-32: This is an integrated form for the incorporation of a company, which combines DIN allotment, name reservation, and incorporation. The processing time for this form is typically 1-2 working days.
  • MOA and AOA: These are the Memorandum of Association and Articles of Association, respectively, which define the company’s scope of activities and its internal governance structure. The time taken to prepare these documents varies depending on the complexity of the business activities and the customization required by the company.
  • SPICe Form INC-33: This form is for the e-Memorandum of Association (e-MOA), which can be digitally signed and filed online. The processing time for this form is typically 1-2 working days.
  • SPICe Form INC-34: This form is for the e-Articles of Association (e-AOA), which can be digitally signed and filed online. The processing time for this form is typically 1-2 working days.
  • DIR-3 Form: This form is for the allotment of a Director Identification Number (DIN), which is required for all directors of the company. The processing time for this form is typically 1-2 working days.
  • INC-9 Form: This is a declaration by the first subscribers and directors of the company stating that they are not convicted of any offense or have not been found guilty of any fraud. The processing time for this form is typically 1-2 working days.
  • PAN and TAN Application: Once the company is incorporated, the applicant must apply for Permanent Account Number (PAN) and Tax Deduction and Collection Account Number (TAN) for the company. The processing time for these applications is typically 7-10 working days.

In short, the timeline for registration of a private limited company in India will depend on the efficiency of the applicant in completing the necessary tasks and submitting the required documents accurately and completely. Assuming all the necessary documents are readily available, the entire process can be completed within 15-20 working days.

Common reasons for the delay in the processing of the application

There can be several reasons for a delay in the processing of an application for the registration of a private limited company in India. Some of the most common reasons include:

  • Incomplete or incorrect application: If the application for registration is incomplete or contains errors or inconsistencies, it can lead to a delay in processing. The Registrar of Companies (ROC) may request additional information or clarification, which can take time to provide.
  • Name reservation issues: The proposed name of the company must comply with the naming guidelines set by the Ministry of Corporate Affairs (MCA). If the proposed name is not available or does not comply with the guidelines, the application may be delayed.
  • Verification of documents: The ROC may need to verify the authenticity of the documents submitted with the application. This can take time, especially if the documents are from overseas.
  • Pending government approvals: If the proposed business activities of the company require government approvals or licenses, the registration process may be delayed until those approvals are obtained.
  • High volume of applications: During peak seasons, the ROC may receive a high volume of applications, leading to a backlog and delays in processing.

Hence, we can say that, to avoid delays in the pvt ltd registration process, it is essential to ensure that the application is complete, accurate and complies with all the necessary guidelines and regulations.

Post-Filing Process

Time required for verification and approval of the application

The time required for verification and approval of an application for registration of a private limited company in India can vary depending on various factors such as the workload of the Registrar of Companies (ROC) office, completeness of the application, and the accuracy of the information provided in the application.

In general, the process of registration of a private limited company can take anywhere from 15 to 30 days, provided all the required documents and information are submitted correctly. However, if there are any discrepancies or additional information is required, the company registration process may take longer.

It is important to note that the process of registration can be expedited by opting for the “RUN” (Reserve Unique Name) service, which enables companies to reserve their desired name in advance and speeds up the registration process.

Communication with Registrar of Companies during processing

During the processing of an application for registration of a private limited company in India, communication with the Registrar of Companies (ROC) may be necessary. Any communication with the ROC can be done through email or by visiting their office.

It is important to ensure that all communication with the ROC is professional and to the point, and any required documents or information should be submitted promptly. Any delay in providing the required information or documents can result in a delay in the registration process.

It is also important to keep a record of all communication with the ROC, including email communication and any physical documentation submitted. This can help to ensure that there is no miscommunication or misunderstanding during the registration process.

private limited company registration process in India

Final Steps

Time is taken to obtain the Certificate of Incorporation

The time taken to obtain the Certificate of Incorporation for a newly registered private limited company in India is usually around 7 to 10 business days from the date of submission of the complete and accurate application. However, this time frame can vary based on factors such as the workload of the Registrar of Companies and any additional information or documentation required for the registration process.

Understanding the significance of the certificate

The Certificate of Incorporation is a legal document issued by the Registrar of Companies in India, which signifies the creation of a new private limited company. It contains important details such as the company name, registration number, date of incorporation, and the state where the company is registered. This document is crucial as it establishes the legal existence of the company, and is often required for opening bank accounts, obtaining licenses, and entering into contracts with third parties.

Post-registration compliance requirements and timelines

After registration, a newly incorporated private limited company in India must comply with several post-registration requirements. These include obtaining a Permanent Account Number (PAN) and a Tax Deduction and Collection Account Number (TAN), opening a bank account, and registering for Goods and Services Tax (GST) if applicable. Additionally, the company must maintain statutory registers and books of accounts and file annual returns and financial statements with the Registrar of Companies (ROC) within specified timelines. Timelines for these compliance requirements vary, but non-compliance can result in penalties or legal action against the company and its directors. Therefore, it is crucial to stay on top of all compliance requirements and timelines.

Conclusion

The registration process for a private limited company in India involves several steps and can take approximately 15-20 days to complete. Here is a brief timeline of the process:

  1. Obtain a Digital Signature Certificate (1-2 days): The first step is to obtain a digital signature certificate (DSC) for all directors and shareholders of the company.
  2. Apply for Director Identification Number (1-2 days): Next, the directors of the company must apply for a Director Identification Number (DIN).
  3. Name approval (1-2 days): The company name must be approved by the Registrar of Companies (ROC).
  4. Memorandum and Articles of Association (5-7 days): Once the name is approved, the Memorandum and Articles of Association (MOA and AOA) must be drafted and filed with the ROC.
  5. Certificate of Incorporation (5-7 days): Once the ROC approves the MOA and AOA, a Certificate of Incorporation is issued.

Kanakkupillai provides end-to-end services for private limited company registration in India

We have a team of experts who can guide you through the entire process and ensure that all the necessary steps are taken within the shortest possible time frame. 

With our efficient and streamlined process, Kanakkupillai can help you register your private limited company in India quickly and hassle-free.

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FAQ On Pvt Ltd Company Registration

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