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How to Claim Gratuity After Resignation?

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  • Post published:October 10, 2023
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Steps to Claim Gratuity After Resigning from Your Job

Resigning from a job is a significant life decision that often comes with many considerations, including claiming gratuity. A gratuity is a form of financial security and appreciation employers provide to their long-serving employees upon retirement or resignation. While this benefit varies by country and company, understanding how to claim gratuity after resignation is crucial to ensure you receive the compensation you deserve for your dedicated service.

This comprehensive guide aims to demystify the intricate world of gratuity claims, offering step-by-step insights into the process. We will delve into the eligibility criteria, the importance of reviewing your employment contract, the calculation methods, and the essential documentation needed for a seamless claim process. Moreover, we will discuss the importance of effective communication with your employer and the recourse available in case of disputes or delays.

As you embark on this journey to secure your gratuity after resigning, this guide will serve as your trusted companion, providing clarity and guidance at every step. Whether you are a seasoned professional or a newcomer to employment benefits, this comprehensive resource will empower you to navigate the gratuity claim process confidently and ensure your years of hard work are recognized and rewarded.

What is Gratuity?

In India, gratuity is a financial benefit employers provide their employees as a form of gratitude and recognition for their long and continuous service to the organization. The Payment of Gratuity Act 1972 governs it and applies to private and public employees, with a few exceptions, such as government employees.

Key features of gratuity in India include:

  • Eligibility: To be eligible for gratuity in India, an employee must have completed at least five years of continuous service with the same employer. However, there are exceptions to this rule, such as if an employee’s service is terminated due to death or disability.
  • Calculation: The gratuity amount is calculated based on a specific formula, which considers the employee’s last drawn salary and the number of years of service. The formula follows Gratuity = (Last Drawn Salary × 15/26) × Number of Years of Service.
  • Taxation: Gratuity received by an employee is tax-free up to a certain limit, as defined by the Income Tax Act of 1961. Any amount exceeding this limit is taxable.
  • Payment: Employers are legally obligated to pay the gratuity amount to eligible employees within 30 days from when it becomes payable. If the employer fails to do so, they may be liable to pay interest on the delayed amount.
  • Nomination: Employees are encouraged to nominate a family member or beneficiary to receive the gratuity amount in case of their demise while in service.
  • Maximum Limit: The maximum gratuity amount payable under the Payment of Gratuity Act was Rs. 20 lakhs. However, this limit may have changed since then, so it’s advisable to check the latest regulations for the most up-to-date information.

Gratuity is a lump-sum payment made by an employer to an employee as a token of appreciation for their long-term service. Specific laws and regulations in different countries govern it. To determine if you are eligible for gratuity, you must consider the following factors:

  • Length of Service: In most countries, you must have completed a minimum period of service (usually five years) to be eligible for gratuity.
  • Employment Type: Gratuity eligibility may vary depending on your employment status, such as permanent, contractual, or temporary.
  • Applicability: Check if the gratuity law applies to your sector or industry, as certain jobs or professions may be exempt.

Check Your Employment Contract

Checking your employment contract is crucial when claiming gratuity after resignation. The contract contains vital information about gratuity eligibility, conditions, and the process. Look for details on the required years of service, calculation method, and notice period for resignation. Adhering to the contract’s terms ensures a smoother claim process. It’s your legal document outlining your entitlements, and understanding it is key to securing the gratuity you’ve earned during your tenure with the company.

Communicate Your Resignation

When resigning from your job to claim gratuity in India, it’s crucial to communicate your resignation professionally and in writing. Draft a formal letter to your employer stating your intent to resign and the last working day as per your notice period. Mention your willingness to cooperate during the transition process and fulfil any responsibilities. Be respectful and maintain a positive tone in your letter, as this can impact the smooth processing of your gratuity claim. Keep a copy of the resignation letter for your records, and ensure it is duly acknowledged by your employer to initiate the claim process.

Calculate Your Gratuity

Gratuity calculations are typically based on a formula that considers your last drawn salary and the number of years of service. The formula may vary from country to country, and it’s crucial to understand the specific calculation method applicable to you. Seek assistance from your HR department or a legal expert if necessary.

Calculate your gratuity as below:

Gratuity in India is calculated based on a specific formula outlined in the Payment of Gratuity Act 1972. The formula for calculating gratuity is as follows:

Gratuity = (Last Drawn Salary × 15/26) × (Number of Completed Years of Service)

Here’s a breakdown of the components in the formula:

  • Last Drawn Salary: This is the basic salary plus dearness allowance (if applicable) you received at the time of your resignation or retirement. Bonuses, commissions, or other allowances are not considered for gratuity calculation.
  • 15/26: The fraction 15/26 represents 15 out of 26 working days per month. This fraction is used to calculate the daily wage rate for gratuity.
  • Number of Completed Years of Service: This refers to the total number of years and months you have worked with the employer. For this calculation, any part of a year beyond six months is rounded up to the next whole year. For example, if you’ve worked for 7 years and 8 months, it will be considered 8 years for calculation purposes.

Once you have these values, you can plug them into the formula to calculate your gratuity amount. Please note that the maximum limit for gratuity payable under the Payment of Gratuity Act was Rs. 20 lakhs. This limit may have changed, so checking the latest regulations for the most up-to-date information is advisable. Additionally, some organizations may have their own gratuity schemes that could differ from the statutory requirements.

Complete Necessary Paperwork

You’ll need to submit certain documents and forms to your employer to claim gratuity. These may include:

  • Resignation Letter: The formal letter stating your intention to resign.
  • Proof of Employment: Documents that establish your tenure with the company.
  • ID Proof: Copies of identification documents, such as a passport or driver’s license.
  • Bank Account Details: Provide your bank account information for gratuity disbursement.
  • Gratuity Claim Form: Complete the gratuity claim form provided by your employer.
  • Any other documents specified by your employer or labour department.

Follow Up on Your Claim

After submitting the necessary paperwork, follow up with your employer to ensure that your gratuity claim is being processed. Employers are generally required to settle gratuity claims within a specific timeframe prescribed by labour laws. If there are any delays or issues, address them promptly.

Seek Legal Assistance if Needed

If your employer refuses to process your gratuity claim or if there are disputes regarding the calculation or eligibility, you may need to seek legal advice or contact your local labour authority for assistance. Labour laws are designed to protect the rights of employees, and you have the right to claim gratuity if you meet the criteria.

Tax Implications

Remember that gratuity payments may be subject to taxation in your country. Consult a tax expert like Kanakkupillai to understand the tax implications and how to handle them.

Tax implications on gratuity received upon resignation in India are subject to specific rules and exemptions under the Income Tax Act 1961. Here’s a brief overview of the tax treatment:

  • Exemption Limit: Gratuity received by employees was eligible for tax exemption up to a certain limit. The exemption was calculated using the following formula:

Exempted Gratuity = Least of the following:

  1. Actual Gratuity Received
  2. 15 days’ salary for each completed year of service or part thereof, based on the last drawn salary.
  3. The maximum exemption limit under the Income Tax Act which was Rs. 20 lakhs at that time.
  • Taxable Amount: Any gratuity exceeding the exempted limit is considered taxable income and is subject to the applicable income tax rates per the individual’s tax slab.
  • Retirement vs. Resignation: Gratuity received upon retirement is fully exempt from income tax, while gratuity received upon resignation or termination is subject to the exemption limit.


Claiming gratuity after resignation is your right as an employee, and it’s essential to understand the process and eligibility criteria specific to your country and employment situation. Following the steps outlined in this comprehensive guide, you can navigate the gratuity claim process smoothly and secure the financial benefits you are entitled to after your dedicated service to your employer. Remember that compliance with labour laws and effective communication with your employer is key to a successful gratuity claim experience.

Kanakkupillai is your trusted partner in navigating the process of claiming gratuity after resignation in India. Our expert team specializes in employment and financial advisory services, ensuring you receive the gratuity you deserve. Here’s how we can assist you:

  • Expert Guidance: Our experienced professionals will provide step-by-step guidance, helping you understand the eligibility criteria, calculation methods, and documentation required for a successful gratuity claim.
  • Document Preparation: We will assist you in preparing the necessary documents, including your resignation letter, proof of employment, and gratuity claim forms, ensuring they meet legal requirements.
  • Compliance: We ensure that your gratuity claim complies with all relevant labour laws and regulations in India, reducing the risk of disputes or delays.
  • Tax Advisory: Our team can provide insights into the tax implications of your gratuity payment and help you optimize your financial planning.

Don’t let your hard-earned gratuity slip away. Contact Kanakkupillai today for expert assistance in claiming your gratuity after your resignation. Secure your financial future with us and ensure you receive your well-deserved benefits. Reach out now on 7305 345 345 to schedule a consultation and confidently start the gratuity claim process.


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