If you are an employee or employer who is registered under the Employees’ State Insurance Corporation (ESIC), it’s important to keep your details accurate, clear and up to date. Whether it’s a change in name, address, family details, bank account or any other required information, the ESIC online portal now allows you to make the corrections or updates easily, without visiting the office physically.
In this blog, we will walk you through, in a comprehensive manner, how to edit your ESIC details online, step-by-step. You’ll also learn what details can be modified or altered, the documents you need and some useful tips to ensure your request is processed smoothly.
Understanding ESIC and Why Updating Details Is Important
The Employees’ State Insurance Corporation (ESIC) is a statutory body under the Ministry of Labour and Employment, Government of India. It provides social security benefits such as medical care, maternity benefits, disability compensation and dependents’ benefits to employees earning up to ₹21,000 per month (₹25,000 for employees with disabilities).
For these benefits to be properly delivered, your personal and employment information on the ESIC portal must be correct. Even a small error, such as a spelling mistake in your name, a wrong date of birth or an outdated bank account number, can lead to delays in claim settlements or rejection of benefits.
Details You Can Edit in ESIC Online Portal
You can make changes to most of the basic and employment-related details directly through the online ESIC portal. Below is a list of details that can be updated:
- Name of insured person (spelling corrections)
- Father’s or spouse’s name
- Date of birth (if wrongly entered)
- Address and communication details
- Bank account details
- Nominee details
- Dependents’ information (addition or deletion)
- Dispensary or hospital selection
- Aadhaar and PAN details
- Employer’s details (for authorized users)
Note: Certain sensitive changes, such as name and date of birth, may require supporting documents for verification and approval by the ESIC Branch Office.
Documents Required to Edit ESIC Details
Before you begin the correction process, you need to keep scanned copies of the relevant documents ready. which depends on the nature of the change, you may need the following: –
| Type of Correction | Required Document |
| Name correction | Aadhaar Card, PAN Card or Employer’s Certificate |
| Date of birth correction | Birth Certificate, 10th Marksheet or Aadhaar Card |
| Address update | Aadhaar Card, Electricity Bill or Rental Agreement |
| Bank details update | Cancelled Cheque or Bank Passbook |
| Nominee or dependent details | Aadhaar Card or Birth Certificate of the dependent |
| Dispensary change | Address proof and employee request |
Step-by-Step Process to Edit ESIC Details Online
Let’s go through the process of editing your ESIC details through the official portal.
Step 1: Visit the ESIC Portal
- Go to the official ESIC website — https://www.esic.gov.in.
- Click on the ‘Employer Login’ or ‘Insured Person/Employee Login’ option, depending on whether you are an employer or employee.
Step 2: Log in with Your Credentials
- Enter your User ID and Password.
- Fill in the Captcha and click on Login.
- If you have forgotten your password, use the ‘Forgot Password’ option to reset it through your registered email or mobile number.
Step 3: Navigate to the ‘Update Details’ Section
Once logged in, look for the section titled ‘Update Insured Person Details’ or ‘Modify Details’ (the wording may vary depending on your user role).
- If you are an employer, then you can edit the employee details through the ‘Employee’ → ‘Modify Details’ option.
- If you are an employee, you can easily view and request the updates for your own profile.
Step 4: Select the Details You Want to Edit
Select the specific section where you want to make the changes. For example: –
- Click ‘Personal Details’ for name, DOB or address updates.
- Click ‘Bank Details’ to change your bank account.
- Click ‘Family Details’ to update dependent information.
Make the necessary changes very carefully. Double-check for spelling mistakes or incorrect numbers.
Step 5: Upload Supporting Documents
After editing, the system will prompt you to upload documents to support your request. Upload scanned copies in PDF or JPEG format…!
Ensure that:
- The document is clear and readable.
- The name and details on the document match the correction requested.
Step 6: Submit for Approval
- Once all details are entered and documents are correctly uploaded, click ‘Submit’.
- Your request will then be sent to the concerned ESIC Branch Office for verification and approval.
- You can note down the reference number generated after submission. This will help you track the status of your request.
Step 7: Track the Status of Your Request
- You can track the current progress of your update request by logging into your ESIC account again and selecting ‘Status of Update Request’ or ‘Application Status’.
- If your request is approved, the changes will be reflected in your ESIC profile within a few working days.
Common Issues and How to Resolve Them
- Login not working: Always ensure that you’re using the correct username/password, or try resetting your password.
- File upload errors: Reduce the size of the file to below 2 MB and use the supported formats (JPEG, PDF).
- Document rejection: Make sure your document clearly supports the correction and has matching details.
- Pending request: If your application remains pending beyond the period of 7–10 days, then contact your local ESIC Branch Office with your reference number.
Tips for Smooth Processing
- Always use the official ESIC portal and avoid third-party sites.
- Keep your registered mobile number and email ID updated.
- Ensure your documents are legible and authentic.
- Avoid multiple correction requests for the same detail within a short period.
- Regularly log in to your account to verify your updated details.
Benefits of Keeping ESIC Details Updated
- Hassle-free claim processing: Quick approval of the medical and cash benefits.
- Accurate record-keeping: Ensures that your insurance and contribution history is correct and accurate.
- Smooth hospital and dispensary access: No issues in availing the treatment under ESIC facilities.
- Faster refunds and reimbursements: Updated bank details help in prompt payments.
- Easy verification: Helps in a smooth transfer or job change without discrepancies.
Conclusion
Editing your ESIC details online is a simple yet vital step to ensure uninterrupted benefits under the Employees’ State Insurance Scheme. With the help of an online system, both employers and employees can conveniently and smoothly update their information, saving time, effort and paperwork.
By following the steps carefully and keeping the valid documents ready, you can easily modify and change your ESIC details from the comfort of your home or office.
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