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How To Obtain ESI Registration In India And Returns Filing Procedure?


The ESI scheme is one of the most considerable elements of social security. The ESIC manages it under the Ministry of Labour and Employment. This scheme is meant to offer personnel a sense of safety by giving them medical, economic, and different benefits whilst required by them, such as when they get unwell, have an infant, come to be crippled, or suffer accidents at the job. The ESI scheme is of the utmost significance for protecting the wellness and funds of employees in many different businesses. Its main goal is to improve the comfort of the workforce.

In India, ESI registration is very important for both companies and workers. Companies that have ten or more workers and pay them up to Rs. 21,000 a month are required by law to register with ESI. Following ESI rules not only shows that you care about the health and safety of your employees, but it also shows that you follow the law.

By applying for ESI, businesses help employees’ social security, providing them with access to important advantages while offering their workers a sense of security and safety. On the other hand, ESI enrollment provides employees an insurance policy that protects them against unforeseen circumstances and gives them the ability to obtain medical care and financial assistance in case of a crisis. This contributes to keeping the place of work healthy and better.

ESI Registration Process

  1. Eligibility Criteria:

The eligibility requirements for ESI registration in India are outlined by the number of employees needed for registration and the maximum monthly wage limit. Employers with ten or more workers are required to register for ESI, ensuring that a threshold number of employees is covered under the social security system. Additionally, the ESI scheme covers employees making up to Rs. 21,000 per month, ensuring that workers within this wage bracket have access to medical, monetary, and other benefits given by the scheme. These qualifying criteria aim to extend social security coverage to a significant part of the workforce, supporting employee happiness and financial stability while also ensuring that companies meet their legal duties and add to the well-being of their workers.

  1. Steps for ESI Registration:

  • Verifying eligibility: Examine whether the company meets the necessary standards noted above.
  • Confirmation mail: Upon effectively registering, the authority will send a confirmation mail with a password and a username to the email address and phone number given by the applicants.
  • Gathering required files: Collect every required document, together with the registration certificate, residence proof, PAN card, GST registration, banking information, and electronic signatures.
  • Visiting the ESI page for registration: Access the official Employee State Insurance website, sign up, fill in the necessary details, and send the registration form.
  1. Benefits of ESI Registration:

  • Social security benefits for workers: ESI enrollment guarantees that workers get medical, financial, and other advantages in the instance of sickness, pregnancy, injury, or death due to work injuries.
  • Meeting with law necessities: ESI enrollment is needed for eligible companies, and negligence in following may result in fines and legal proceedings.

Upon completing the ESI registration process, businesses will receive a 17-digit unique identification number, which allows them to manage their ESI contributions and employee information online.

Compliance and Contributions

Employer and worker payments to the ESI plan are essential for ensuring the program’s economic survival. Employers must contribute 3.25% of the wages payable to the employee, while workers’ ESI contribution will be 0.75% of their salary in 2024. These payments jointly fund the ESI plan, which offers medical services, financial support during illness or maternity, compensation for workplace-related injuries, and coverage for funeral and confinement costs.

Post-registration, compliance with ESI laws is important for employers. They must file ESI returns every sixth month, correctly outlining employee pay and contributions. Failure to comply with regulations might bring about fines and legal proceedings. Non-compliance with ESI rules can bring about hefty penalties, daily penalties during non-compliance, legal actions launched by the ESIC, and possible removal from government tenders. Maintaining timely and accurate filing of ESI reports, careful documentation, and staying updated with ESI regulations is vital for avoiding these fees and maintaining compliance.

ESI Returns Filing Procedure

What are ESI returns?

ESI returns refer to the half-yearly reports filed by qualified business companies to the Employees’ State Insurance (ESI) Corporation. These returns provide a thorough account of employee pay, attendance, and contributions made to the ESI fund. The ESI scheme, formulated under the ESI Act, aims to protect the financial stability of employees and their dependents in case of unexpected conditions. Employers must file ESI reports every sixth month, outlining employee pay and donations correctly. Failure to obey can lead to fines and legal action.

Non-compliance with ESI guidelines can bring about hefty penalties, everyday fines through non-compliance, legal proceedings initiated by the ESIC, and even elimination from government bids. Maintaining timely and right filing of ESI returns, careful documentation, and staying up to date with ESI regulations are essential for avoiding those charges and maintaining compliance.

Importance of ESI Returns

ESI Returns play a crucial role in ensuring continued compliance with the ESI plan, as they serve as a method for employers to report their contributions correctly. By submitting ESI Returns, businesses comply with regulatory guidelines, keep openness in their financial obligations, and show their commitment to meeting mandatory requirements. Correct reporting of reimbursements through ESI Returns not only safeguards the interests of employees by guaranteeing they get the benefits they are entitled to but also assists in avoiding penalties and legal consequences for non-compliance.

Documents Required for ESI Returns Filing

  • Presence register: Maintain an updated presence record for all workers.
  • Register for Form 6: Form 6 is the statement form for registration under the ESI Act, ensuring correct information for new employees joining the company.
  • Register of wages: Keep a full wage record that includes information on the salary and wages paid to each employee, which is necessary for estimating the ESI contribution based on the employee’s gross salary.
  • Inspection book: Maintain a list of accidents that have happened within the workplace, which is important for the ESI coverage of workers in case of work-related injuries or accidents.
  • Register of accidents: This document is important for the ESI covering employees in case of work-related illnesses or accidents.

Online ESI Return Filing Process

  • Accessing the official ESIC website: Begin by visiting the official ESIC page and logging in with your unique user ID and password.
  • Verifying employee details: After logging in, check the accuracy of employee information. If necessary, change any wrong or outdated information.
  • Submitting regular contributions: Enter the needed bank information and submit the form to finish the filing of the monthly ESI Challan Generation: After submission, a challan is created, which serves as an important record for future inspections.
  • Self-certification: Under the ‘Monthly Contribution’ part, opt for ‘Self-certification’ and agree to the statement by ticking the checkbox.
  • Final submission: Conclude the process by hitting ‘Submit’ and legally filing the contribution return.

By sticking to these steps, employers can easily complete their ESI return filing obligations online, ensuring compliance with ESI laws and keeping correct records for both employers and workers.

Maintaining Records and Documentation

Maintaining correct records is crucial for ESI compliance, with companies needed to follow specific record-keeping standards. Essential records include the muster roll, pay records, and books of accounts, along with an accident register and an inspection book. Employers must also keep an Employees’ Register for those assigned to the major workplace.

These records are vital for ensuring transparency, compliance, and the efficient working of the ESI plan. Accurate paperwork enables the timely filing of ESI returns, which detail employee wages and contributions, ensuring that both employers and employees meet their financial responsibilities to the plan.

Regular checks and inspections help prove the accuracy and thoroughness of these records, ensuring that companies comply with ESI laws and pay properly to the fund. By keeping meticulous records, companies not only fulfil their legal duties but also safeguard the welfare of their workers by ensuring access to important benefits given by the ESI plan.


In conclusion, ESI registration and ESI return filing are crucial aspects of the Indian job environment, helping both companies and employees. By staying compliant and contributing to the ESI plan, companies can create a secure and supportive work environment while workers can enjoy the peace of mind that comes with complete social security coverage.

Expert services can ease the process, giving advice and assistance in handling the complexities of ESI registration and returns filing, ensuring seamless compliance and protecting employee welfare. By prioritising ESI registration and returns filing, companies and workers can work together towards a more safe and stable future, creating a positive and helpful work environment that helps all parties involved.

Sachin Jaiswal

Sachin Jaiswal B.A.(Hons)! Sachin Jaiswal has been writing material on his own for more than five years. He got his B.A.(Hons) in English from the well-known University of Delhi. His success in this job is due to the fact that he loves writing and making material that is interesting. He has worked with a lot of different clients in many different fields, always giving them high-quality content that their target audience will enjoy. Through his education and work experience, he is able to produce high-quality content that meets his clients' needs.