You are currently viewing Legal Requirements for Starting a Record Label in India

Legal Requirements for Starting a Record Label in India


Last Updated on June 7, 2024 by Sachin Jaiswal

The Indian music business has experienced significant growth in recent years, driven by the rise of digital channels and changing customer tastes. With the growing success of music streaming services and live events, starting a record company in India can be profitable. However, managing the legal situation is important for success. In this blog, we will describe the key law requirements for starting a record label in India, ensuring that businesses are well-equipped to handle the difficulties of the industry.

Choosing a Brand Name and Logo

A unique brand name and image are crucial for having a distinct identity for your record label. This helps separate your business from others and greatly impacts your target audience. A well-designed mark can also serve as a visual reflection of your brand’s style and beliefs.

How to Choose a Brand Name and Logo?

  • Consider the purpose, vision, and feelings you want your business to evoke. This will help you pick a name that fits with your values and makes a strong basis for your brand’s identity.
  • Understand your target customers and the words and tone that will appeal to them. This ensures that your business name connects with your audience personally.
  • Aim for a name that is easy to say, spell, and remember. Avoid highly complicated or vague terms that may confuse your audience.
  • If you plan to have an online presence, ensure that another business does not already use the name and check for domain name availability.

Examples of Successful Record Labels and Their Branding Strategies

  • Qilla Records has a unique brand name and design that represents its concept of backing fresh and unusual sounds.
  • 99Designs offers a range of record-label designs created by professional designers, each with a different branding strategy.

Following these rules and considering successful branding strategies, you can create a unique brand name and image that effectively represents your record label.

Intellectual Property Rights

Understanding Copyright Laws for Music in India:

Copyright rules in India protect musical works, including compositions and sound records. Under the Copyright Act of 1957, the author of a musical work holds the exclusive rights to copy, perform, and share the work.

To register a musical work, the author must file Form PA with the Copyright Office, while sound records are filed using Form SR. This provides legal security against illegal use or copying of the work.

Registering Music Works and Sound Recordings:

The songwriter or record company must send the necessary forms and supporting papers to the Copyright Office to register a musical work or sound recording. This process gives the owner exclusive rights over the work and allows them to earn fees when the music is used publicly.

Importance of Trademarking the Record Label Name:

Trademarking the record label’s name is crucial for creating a distinct brand character and protecting it from illegal use. A registered trademark allows the label to take legal action against any plagiarism, ensuring they keep exclusive brand name and logo rights. This improves the label’s image and helps prevent buyer misunderstanding.

By knowing and following copyright laws, registering music works and sound files, and trademarking the record company name, entrepreneurs can build a strong legal basis for their music business in India.


Contracts are important for record makers in India to ensure legal compliance. These written deals describe the relationship between the record company owner and the artist, describing key elements such as profit sharing, fees, ownership rights, and advertising claims.

These contracts aim to ensure a clear and mutually beneficial deal between the parties involved. Profit sharing determines how the income produced from music sales and streaming will be shared, while fees describe the artist’s pay for using their work. Ownership rights define who holds the copyright and master files, usually the record company.

Promotional promises describe the label’s responsibilities in promoting and spreading the artist’s music, which is a critical factor in a release’s success. To avoid any mistakes or conflicts, these contractual agreements must be clear and agreed upon by both parties.

The value of having written contracts cannot be stressed. They provide a legally binding framework that protects the interests of the record company and the artist, ensuring an open and clear relationship. Adhering to these contractual duties is important for a record label’s smooth operation and long-term success in India.

Music Licence and Distributing Licence

Music and selling rights are necessary for record labels to sell and spread music properly in the market. A music license gives permission to use protected music for business reasons, while a distribution license allows the record company to sell and spread the music through different channels.

To receive these rights in India, record companies must approach organisations like PPL (Phonographic Performance Limited) for music licences and secure marketing deals with physical and digital music platforms. The process includes choosing the proper licence type, sending the needed papers, and paying the necessary fees.

These rights are crucial for record companies to avoid legal problems and ensure proper fee payments to artists and copyright holders. Without these permits, record companies cannot legally sell or share music, reducing their ability to make income and reach a bigger audience. Obtaining these licences shows the record label’s resolve to work within the legal system of the music business.

Sample Clearance Certificate

A sample clearance certificate is a document that shows permission to use a sample in a music recording. This document is important for record companies to ensure legal compliance and avoid copyright violations.

Obtaining the Certificate

To receive a sample clearance certificate, the record company must call the producer of the original track and discuss the terms of use. The licence explains the exact details of the sample, including the length, regularity, and any changes allowed.


Sample clearance papers are important for record makers. They provide legal security and ensure that the rights of the original writers are honoured. Without these licences, record companies risk legal action and damage their image.

Producer’s Agreement

A producer’s agreement is a legal deal between a record label and a music producer describing the terms and conditions of their partnership. This deal ensures that both parties understand their roles and duties in the recording and sharing.

Key Elements

  • Costs of Recording Sessions: The deal describes the costs involved with recording sessions, including studio fees, tools, and staff expenses.
  • Advances: The deal defines the amount of money the record company will provide to the writer as an advance against future earnings.
  • Royalties: The deal describes the amount of royalties the producer will receive from selling and sharing the recorded music.


Producers’ deals ensure an easy and successful recording and marketing process. These deals protect the interests of the record company and the artist, ensuring that all parties know their obligations and responsibilities.

Complying with Tax Regulations

Overview of Tax Obligations for a Record Label

As a record producer in India, you must deal with different tax laws. These include Goods and Services Tax (GST) filing and income tax concerns for the label and the artists. GST is applicable at 18% for music sales and online services. Income tax applies to the earnings made by the label and artists, with self-employment tax at 15.3% for singers and business owners.

GST Registration and Implications

GST registration is required for record labels, which must make GST reports and pay GST on music sales. This ensures compliance with tax rules and saves legal problems.

Income Tax Considerations for Artists and the Label

Income tax refers to the income made by artists and the record label. Artists must report their salary and pay taxes on their income tax forms. The record company must also report its income and pay taxes properly. Self-employment tax refers to artists and business owners, including cash from music sales and other sources.

Additional Legal Considerations

Need for Professional Legal Advice

Starting a record label in India requires handling complicated legal laws. It is important to seek professional legal advisors to help ensure law compliance and avoid possible legal problems. A lawyer skilled in music business law can help with contract talks, copyright filing, and brand protection.

Common Legal Pitfalls to Avoid

  • Inadequate Contractual Agreements: Establishing clear contractual agreements with artists, producers, and other parties can lead to conflicts and legal problems.
  • Unauthorised Use of Protected Materials: Failing to obtain appropriate rights or licenses for protected materials can result in legal action and financial losses.
  • Logo Infringement: Failing to file and protect the record label’s logo can lead to brand misunderstanding and legal problems.


Starting a record business in India requires compliance with various law requirements to ensure success in the music market. This blog has described the important legal requirements, including picking a brand name and image, contracts, music, and selling rights, sample clearance certificates, and producer’s agreements. Compliance with these standards is crucial for avoiding legal problems and ensuring the smooth running of the record label. For businesses considering starting a record label in India, it is important to value legal compliance and seek professional help to manage the industry’s difficulties.

Related Services

Sachin Jaiswal

Sachin Jaiswal B.A.(Hons)! Sachin Jaiswal has been writing material on his own for more than five years. He got his B.A.(Hons) in English from the well-known University of Delhi. His success in this job is due to the fact that he loves writing and making material that is interesting. He has worked with a lot of different clients in many different fields, always giving them high-quality content that their target audience will enjoy. Through his education and work experience, he is able to produce high-quality content that meets his clients' needs.