UAN Portal: How To Check UAN Passbook Status?


Last Updated on December 7, 2023 by Reema

How to Check Your UAN Passbook Status?

The Universal Account Number (UAN) has revolutionized how employees in India manage their provident fund accounts. With the advent of the UAN portal, employees now have easy access to crucial information about their provident fund contributions, withdrawals, and passbook status. In this detailed article, we will delve into the intricacies of the UAN portal and provide a step-by-step guide on how to check your UAN passbook status.

Before delving into the specifics of the UAN Portal, it’s crucial to understand the significance of the provident fund in an employee’s financial portfolio. The provident fund, governed by the EPFO, is a scheme that encourages systematic savings by employees and employers. The UAN serves as the linchpin, connecting various Member Identification Numbers (Member IDs) and simplifying the management of multiple provident fund accounts, especially when transitioning between jobs.

Financial literacy has become the cornerstone of informed decision-making in an era of digital advancements. This guide seeks to empower employees by unravelling the intricacies of the UAN Portal, enabling them to harness its potential fully. Beyond the technicalities, understanding how to check the UAN passbook status embodies financial responsibility. This act fosters transparency and empowers individuals to take charge of their financial destinies.

Understanding the UAN Portal

The UAN portal is a centralized platform for employees covered under the Employees’ Provident Fund Organization (EPFO) to seamlessly manage their provident fund accounts. The UAN is a unique 12-digit number assigned to each employee, linking all their PF accounts under one umbrella. This integration simplifies the process of PF management and ensures transparency.

The UAN is a unique 12-digit identification number assigned to every contributing member of the Employees’ Provident Fund (EPF). This number remains constant throughout an employee’s career, regardless of job changes. The primary purpose of the UAN is to link multiple Member Identification Numbers (Member IDs) under a single umbrella, streamlining the provident fund management process.

Features of the UAN Portal:

  • Single Access Point: The UAN portal is a central hub for all provident fund-related activities. Employees can access information and perform various transactions using a single UAN and password.
  • Passbook Download: One of the key features of the UAN portal is the ability to view and download the UAN passbook. The passbook provides a detailed transaction history, including contributions, withdrawals, and interest credits.
  • Profile Management: Users can update and manage their personal details, such as contact information and KYC (Know Your Customer) details, directly on the UAN portal. This reduces the dependency on employers for such updates.
  • Linking Multiple Member IDs: As employees switch jobs, their provident fund accounts change. The UAN ensures the continuity of benefits by linking all Member IDs under a single UAN. This facilitates easy transfer of funds and seamless PF management.
  • EPF Transfer and Withdrawal: Through the UAN portal, employees can transfer their provident fund balance from their previous employer to their current one. Additionally, they can submit online requests for partial or complete withdrawal.
  • SMS Services: The UAN portal provides SMS services to inform employees about their provident fund account activities. Regular updates are sent regarding contributions, withdrawals, and any other significant changes.

Accessing the UAN Portal

To begin your journey of monitoring your UAN passbook status, you first need to access the UAN portal. The portal can be reached at the official EPFO website. Log in using your UAN, password, and the captcha code provided. If you haven’t registered on the portal, you’ll need to do so by following the registration process.

Navigating the UAN Portal

Once logged in, you’ll find a user-friendly dashboard that provides various options for managing your UAN account. To check your passbook status, navigate to the ‘View’ section, where you’ll find the ‘Passbook’ option.

Checking UAN Passbook Status

  • Click on the ‘Passbook’ Tab: On the dashboard, locate the ‘Passbook’ tab and click on it. This will take you to the section where you can view and download your UAN passbook.
  • Select the Member ID: If you have multiple Member IDs linked to your UAN (which might happen if you have changed jobs), select the relevant Member ID for which you want to check the passbook status.
  • Viewing the Passbook: The portal will display your passbook, providing a detailed transaction history of your provident fund contributions. You can see the credits, debits, interest accrued, and the closing balance for each transaction period.
  • Downloading the Passbook: The UAN portal allows you to download your passbook for offline reference. Simply click on the ‘Download Passbook’ option, and a PDF file will be generated. This file can be saved on your device or printed for future use.

Understanding the Passbook Entries

The UAN passbook contains various entries that provide insights into your PF account activity. Some key entries include:

  • Contributions: Details of the amount the employee and employer contributed for a specific month.
  • Interest Credits: Information on the interest accrued on your provident fund balance.
  • Withdrawals: If you have made any withdrawals, the passbook will reflect the details of the withdrawal transactions.
  • Transfers: In case of a job change, the passbook will show entries related to the transfer of PF funds from the previous employer to the current one.

Common Issues and Troubleshooting

While the UAN portal aims to simplify the PF management process, users may encounter certain issues. Here are some common problems and their solutions:

  • Incorrect Member ID: If you are unable to view your passbook, ensure that you have selected the correct Member ID associated with your current employment.
  • Password Reset: If you have forgotten your password, use the ‘Forgot Password’ option on the login page to reset it. Follow the verification process to set a new password.
  • Inactive UAN: In some cases, the UAN may become inactive. If you face this issue, contact your employer or the EPFO helpdesk for assistance.

Importance of the UAN Portal

The Universal Account Number (UAN) Portal stands as a cornerstone in the realm of provident fund management, offering a multitude of benefits and playing a pivotal role in enhancing the overall experience for employees. Here, we unravel the importance of the UAN Portal in the context of financial management and the empowerment of the workforce.

  • Seamless Management of Provident Fund Accounts: The UAN Portal provides employees with a centralized platform to manage multiple provident fund accounts seamlessly. Through the integration of various Member Identification Numbers (Member IDs) under a single UAN, individuals can effortlessly navigate through different stages of their careers without losing track of their provident fund contributions.
  • Transparency and Accessibility: Transparency is a key tenet of the UAN Portal. It offers employees real-time access to their provident fund account details, including contributions, interest accruals, and withdrawals. This transparency fosters trust and empowers individuals to make informed decisions regarding their financial future.
  • Passbook for Financial Insights: The UAN passbook, accessible through the portal, serves as a comprehensive financial diary. It provides a detailed transaction history, allowing employees to review their provident fund activities, understand the interest accrued, and monitor the overall health of their account. This passbook is instrumental in fostering financial literacy among employees.
  • Simplified KYC Updates: The UAN Portal allows users to update and manage their Know Your Customer (KYC) details directly. This reduces the dependency on employers for KYC updates and ensures that the information is always current. This feature streamlines administrative processes and contributes to a more efficient and error-free system.
  • Efficient Fund Transfers: In a dynamic job market where individuals frequently change employers, the UAN Portal facilitates seamless fund transfers. The ability to link multiple Member IDs to a single UAN ensures that provident fund balances are transferred smoothly from one employer to another, eliminating the hassles associated with such transitions.
  • Online EPF Transfer and Withdrawal: The portal streamlines the process of transferring and withdrawing provident fund balances. Employees can initiate these transactions online, reducing paperwork and processing time. This enhances convenience and ensures that individuals have control over their funds when needed.
  • SMS Services for Timely Updates: The UAN Portal incorporates SMS services, providing users with timely updates on their provident fund accounts. These notifications keep employees informed about their financial transactions, whether it’s a contribution credit, interest accrual, or withdrawal.


The UAN portal has undoubtedly brought a paradigm shift in how employees manage their provident fund accounts. Checking your UAN passbook status is crucial in ensuring financial transparency and staying informed about your PF contributions. By following the simple steps outlined in this guide, you can easily navigate the UAN portal and take control of your provident fund management. As technology continues to evolve, the UAN portal is a shining example of how digitalization can empower individuals in their financial journey.

Kanakkupillai offers expert guidance to unravel the benefits of the UAN Portal, ensuring seamless understanding and utilization. From navigating the portal to checking your UAN passbook status, our seasoned professionals provide step-by-step assistance. 

Leverage our expertise to optimize your provident fund management. Take control of your financial journey with Kanakkupillai – where expertise meets empowerment. Visit our website or call us today at 7305 345 345 to unlock the full potential of the UAN Portal. Your financial empowerment starts here!

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