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DIN Number Registration and Search

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Director Identification Number (DIN)

A DIN Number, commonly called a Director Identification Number (DIN), is a unique 8-digit identification number required for anyone currently acting as a Director in a Company or who plans to do so. The Companies Amendment Act of 2006 made introducing Director Identification Numbers in India feasible. The processes for registering a DIN Number and carrying out a DIN Number Search are both covered in this article.

Getting a DIN Number Registered

Applicants must register for a DIN (Director Identification Number) to form a Private Limited Company, Limited Company, or One Person Company (OPC) in India and serve on the Board of Directors; applicants must register for a DIN (Director Identification Number). Remembering that a company’s stockholders are not required to have a DIN is crucial. A DIN may also be used to register a Limited Liability Partnership (LLP), or a company can be registered using an existing DPIN (Designated Partner Identification Number).

Digital Signature Certificate (DSC)

Before applying for a DIN (Director Identification Number), a Digital Signature Certificate (DSC) in the applicant’s name is required. This DSC is available from Kanakkupillai and is available as a USB token with a choice of a 1- or 2-year expiration date. The applicant must submit a legally signed DSC application with identification and address evidence to start the DSC application procedure. The copies of the submitted identification and address proofs should be self-attested. However, self-attested copies of identification or address proofs submitted by foreign nationals or non-resident Indians (NRIs) should be notarized or validated by the Indian Embassy in the relevant country.

Acceptable Identity and Address Proof Documents for Digital Signature Certificate Application

Identity Proof (Accepted for DSC Application):

  • For Indian Nationals: PAN Card (Mandatory)
  • For Foreign Nationals and Non-Resident Indians (NRIs): Passport

Address Proof (Accepted for DSC Application):

  • Passports
  • Driving License
  • Voter ID card
  • SSC / HSC / Graduation / Post-graduation Degrees Certificate (Student)
  • Birth certificate
  • School leaving certificate
  • Electricity bill
  • Mobile / Telephone bill
  • Water Bill
  • Gas Bill
  • Property Tax/ Corporation/ Municipal Corporation Receipt
  • Sales Tax registration certificate
  • Bank Statement (attested by the banker)
  • PF statement

DIN Number Registration

  1. Getting a DSC (Digital Signature Certificate): A person must get a Digital Signature Certificate (DSC) before applying for a DIN (Director Identification Number). For the DIN application to be electronically signed, this DSC is required. PAN cards are required for Indian citizens as identification verification, but passports are acceptable for foreigners and NRIs.
  1. Submitting a DIN application: The applicant may submit the DIN application to the Ministry of Corporate Affairs after they have a valid DSC. The application must contain the applicant’s photo along with identification and address documentation.
  1. Quick DIN Number Assignment: The DIN number is normally given immediately once the application has been filed and accepted. Anyone who wants to be a director of an Indian-registered firm must have this special 8-digit identification number.
  1. Error Correction: The DIN cell may ask for more papers or information to correct the application if any mistakes or discrepancies are found in the DIN application. To prevent unneeded delays, it’s essential to make sure the application is precise and comprehensive.
  1. Timeline for DIN Number Allotment: The DIN cell normally assigns the DIN number within 2 to 3 working days of obtaining the requisite paperwork unless more documentation or information is needed. This timeline may change depending on the workload and certification procedure at the DIN cell.
  1. DIN Numbers have no expiration date: There is no time limit for DIN numbers. Once given out, they are always valid. The validity of the Agreement shall not be subject to any continuing compliance requirements or renewal processes.
  1. Information Exchange Via DIN Allotment Letter: A DIN allocation letter provides the applicant with their DIN number. This letter confirms and formally acknowledges the assigned DIN number. In connection with this procedure, no further documents are issued.

In conclusion, acquiring a DSC, submitting a DIN application together with the required paperwork, and receiving the DIN number after approval are the steps in obtaining a DIN number. To prevent delays, it’s crucial to confirm the application’s correctness. Once received, a DIN number is endlessly valid and doesn’t require additional compliance or renewal.

DIN Number Search

You may retrieve information on assigned DIN numbers using the online DIN Search Facility the Ministry of Corporate Affairs (MCA) provided. How to utilize this facility is as follows:

By using their DIN number, you may retrieve information on an allottee:

  • Visit the MCA website’s ‘Verify DIN/DPIN Search Facility’.
  • In this box, you can enter the person’s DIN (Director Identification Number) or DPIN (Designated Partner Identification Number).
  • The system will provide facts and information about that number when entering the DIN or DPIN. The name, address, and other pertinent information of the director or chosen partner may be included in this.

Finding a Particular DIN Number Using Allottee Information

  • Visit the MCA website’s “DIN Approval Letter Facility.”
  • You can input information on the allottee in this field, such as their name, address, or any other pertinent facts you may have.
  • The DIN number that corresponds to the supplied allottee information will then be found by the system and delivered to you. This is helpful when you have information about a person but need to locate their DIN number.
  • To access and verify information about DIN numbers and the people who are linked with them, these facilities are important resources for people, companies, and regulatory agencies. This encourages accountability and openness in corporate governance.

Reasons to Reject a DIN Application

Thorough document verification is required before a DIN (Director Identification Number) application is approved. However, applications could be turned down because of several errors or problems. The following are typical reasons why DIN applications are denied:

  • Not submitting the applicant’s identification verification as required: Failing to submit the applicant’s identity proof as requested.
  • Evidence of the applicant’s father’s name was not provided: lack of father’s name verification for the application.
  • The Application’s Birth Certificate Proof Is Missing: Not verifying the applicant’s birthdate verification.
  • Proof of the applicant’s residence was not provided: Lack of residential address documentation for the application.
  • No copy of the foreign applicant’s passport was submitted without supplying a copy of the passport for applicants from abroad.
  • Invalid or Expiring Supporting papers: The submission of papers that are either invalid or expired.
  • Submitted Identity Proof Not Issued by a Legal Agency: Using identification documentation that was not issued by a legal authority is known as using non-legally recognized identity documentation.
  • Writings in Hand on Applications Evidence: Inconsistent or illegible application entries.
  • Application for a DIN number that has already been submitted and approved: submitting a duplicate application for a person for whom there is already a pending or approved application.
  • Problem with the Application’s Attached Photograph: Issues with the application’s attached photograph, such as poor quality or misalignment.
  • Signatures Not at the Prescribed Place: Incorrectly positioned signatures that do not adhere to the format required.
  • Inconsistencies between the applicant’s name on the application and the evidence enclosed: inconsistencies between the applicant’s name on the application and the evidence enclosed.
  • Inconsistencies between the father’s name on the application and the evidence enclosed: The father’s name on the application and the evidence enclosed are different.
  • Contradictory facts on the date of birth. Date of Birth is Different from the Date of Birth in the Enclosed Evidence.
  • Address details in the application differ from those in the supporting documents: Address details in the application differ from those in the supporting documents.
  • Incorrectly Specified Gender: Mistakes made when indicating the applicant’s gender.
  • Inconsistencies between the identification number and the identity evidence provided: the identification number does not match the identity proof enclosed.
  • Failure to self-attest the supplied papers as needed if included documents are not self-attested.

It is important to carefully follow the application criteria and ensure that all facts and documents are accurate and consistent with the information supplied to avoid rejecting your DIN application. Application delays and possible rejections might result from errors or omissions.

Conclusion

In conclusion, the Director Identification Number (DIN) is a critical tool that fosters accountability, boosts transparency, and strengthens corporate governance. It is far from being merely a bureaucratic formality. The DIN system ensures that persons in control of business activities may be quickly identified and supervised, protecting the general public’s and stakeholders’ interests. Its importance in preserving the corporate sector’s honesty and reliability cannot be stressed, making it an essential part of regulatory monitoring and corporate transparency.

Companies like Kanakkupillai offer helpful support to people looking for help with DIN registration and associated services. Regarding providing full corporate governance services, including DIN registration and compliance, Kanakkupillai is renowned for its competence. We aid people and organizations in negotiating the complexities of regulatory procedures and documents, ensuring they remain compliant with legal standards. We also contribute to the effective operation of the corporate sector.

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Divya

Telecom engineer turned content creator with a knack for crafting compelling narratives. Experienced in client management and community engagement, and ventured into freelance content creation, contributing tailored and impactful content across diverse industries. Currently, collaborating with companies like Kanakkupillai, dedicated to delivering inspiring technical content rooted in a solid foundation.