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DIR-3 KYC Form: Annual KYC Filings for Company Directors

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Last Updated on November 2, 2023 by Sumitha

DIR-3 KYC Form

In today’s digitized business world, obtaining a Director Identification Number (DIN) is an essential step for individuals aspiring to become directors or those already directors of a company. While initially, the application process for a DIN was a one-time affair, significant changes have been introduced by the Ministry of Corporate Affairs (MCA). Directors with a DIN must now submit their Know Your Customer (KYC) details annually through e-Form DIR-3 KYC. This new mandate ensures greater transparency and accountability in corporate governance.

Who Needs to File e-Form DIR-3 KYC?

It’s mandatory for any director with an approved DIN, allocated on or before the fiscal year’s end, to submit the DIR-3 KYC form by September 30 of the following fiscal year.

Two Variants of e-Form DIR-3 KYC

There are two variations of e-Form DIR-3 KYC:

  1. DIR-3 KYC: This form is for directors who are filing KYC for the first time after receiving their DIN or for those whose details need to be updated or changed.
  2. DIR-3 KYC (Web): Directors who have previously filed e-Form DIR-3 KYC or DIR-3 KYC (Web) and have no changes in their KYC information can use this form. The basic details in this form are pre-filled from the MCA data and cannot be altered.

Key Requirements for Filing e-Form DIR-3 KYC

Several checkpoints must be considered when filing e-Form DIR-3 KYC:

  • Personal mobile number and email address must be provided and verified via an OTP.
  • A director must use their own digital signature while filing the form.
  • Ensure that all information on the e-form is accurate and complete, and it must be certified by a practising Chartered Accountant (CA), Company Secretary (CS), or Cost Accountant.

Consequences of Missing the Filing Deadline

Failing to submit e-Form DIR-3 KYC by the due date, which is September 30, will result in the director’s DIN being marked as ‘Deactivated due to Non-filing of DIR-3 KYC’ on the MCA 21 portal. Directors can reactivate their DIN by filing the missed form in the future, but they will incur a late fee of Rs 5,000. This fee becomes payable after September 30 of the year in which the e-Form DIR-3 KYC (Web) should have been filed. Remember, this form is an annual requirement for directors.

Necessary Documents for e-Form DIR-3 KYC

Directors will need the following documents to file their DIR-3 KYC:

  • Permanent address proof (e.g., Voter’s ID, driver’s license, or PAN card).
  • Present address proof (e.g., utility bills not older than two months, rental agreement, etc.).
  • Aadhaar card.
  • Passport.
  • Other optional documents.

Additionally, you must have the following items prepared:

  • Digital Signature Certificate (DSC) of the director filing the form (applicant).
  • DSC, membership number, and certificate of practice number from a practising professional, such as a CA, CS, or Cost Accountant.

Step-by-Step Guide to Filing e-Form DIR-3 KYC Online

Here is a comprehensive guide to filing e-Form DIR-3 KYC:

Step 1: Login to MCA Website

  • Visit the MCA website and click the ‘Sign In/Sign Up’ button on the homepage. If you are not registered on the MCA website, you can register by clicking the ‘Register’ button and entering the necessary details. Then, log in with your User ID and password.

Step 2: Enter your Mobile Number and Email

  • After logging in, navigate to ‘MCA Services,’ then ‘Company e-Filing,’ ‘DIN Related Filings,’ and click ‘Form DIR-3 KYC’ or ‘Form DIR-3 KYC Web.’ Provide your DIN number, mobile number, and email. An OTP will be sent to both your mobile number and email. Enter the OTP and click ‘Next.’

Step 3: Complete the DIR-3 KYC Form

  • Fill in the following details:
    • Name
    • Father’s name
    • Nationality
    • Date of birth
    • Gender
    • PAN number
    • Mobile number
    • OTP sent to your mobile number
    • Email ID
    • OTP sent to your email ID
    • Aadhaar number
    • Permanent residential address
    • Present residential address

If you are filing e-Form DIR-3 KYC (Web), most details will be pre-filled. You only need to update the information that has changed.

Note: Declaring your Permanent Account Number (PAN) is mandatory. After entering your PAN details, click the ‘Verify income-tax PAN’ button. The system will verify the information based on the PAN card number. For foreign nationals without a PAN, the name provided in the form must match the name in the DSC for successful validation.

Step 4: Attachments and Form Certification

  • Upload the required documents and declare that the information you provided in the e-Form DIR-3 KYC is accurate. Attach your DSC. A practising CA, CS, or Cost Accountant must digitally sign the e-form. Enter the details of the practising professional and attach their digital signature.

Finally, click the ‘Submit’ button to submit the DIR-3 KYC form.

Process After Form Submission

SRN Generation: Upon successfully submitting the e-Form DIR-3 KYC, you will receive an SRN, which will be used for future correspondence with the MCA.

Email Communication: You will receive an email confirming the receipt and approval of your form. Once this email is received, the filing of e-Form DIR-3 KYC is complete.

Conclusion

In conclusion, the annual filing of e-Form DIR-3 KYC has become a crucial requirement for company directors, ensuring that their KYC details are up-to-date. Failure to comply with this mandate can result in the deactivation of a director’s DIN. Therefore, directors need to adhere to the filing deadlines and maintain accurate KYC information to avoid any inconveniences or penalties.

Sumitha

I'm a professional content creator passionate about writing. My articles span law, business, finance, investments, and government schemes, always simplifying complex topics. Exploring and embracing novelty are my off-duty joys.