To get GST registration, a company must have some of the necessary documents to streamline the process. This blog contains the details of the necessary documents for GST registration for a company in detail, with a tabular form of the same at the end of this article.
Documents Required for GST Registration for a Pvt Ltd Company
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PAN Card of the Company
From the above statement we can come to know that PAN card of the company is crucial for registering in GST. The PAN function as identification number of the business entity and is related to tax return purposes. In fact, GST registration cannot be initiated without a valid PAN.
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Business Registration Certificate or Certificate of Incorporation
This prove the legal entity of the company. For instance, a private limited Company needs to have Certificate of Incorporation.
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ID and Address Proof of the Authorized signatory
For the authorized signatory, government-issued ID proof and address proof (Aadhaar Card/ Passport/ Voter’s card, etc., + utility bills/ Bank statements, etc.) will be required.
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Business Place Address Proof
In this document, the address of the business premises is verified.
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Bank Account Statement / Cancelled Check
The company bank account statement or a canceled cheque of the company’s official bank account is required to support the character and operational account legitimacy of the company. The name of the company plus an account number should be easily visible.
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Digital Signature
The proof that the GST application can be submitted online is that for an authorized signatory, A Digital Signature Certificate (DSC) is mandatory. This increases confidence in the firms and company’s registration process as well as the documents required.
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Photograph of the Authorized Signatory
The last image and signature of the authorized signatory required to complete the registration process is a passport photograph.
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Another Document(s) (if any)
In the case of certain specific types of business activity, other documents may be necessary. These could include:
- HSN Code for product-based business
- SAC Code for service-based businesses
- Previous Registered GST Details for Businesses Switching Jurisdiction
Summary Table of Documents Required for GST Registration
| Document | Details | Remarks |
| PAN Card of the Company | A valid PAN card issued by the Income Tax Department | Mandatory for GST registration |
| Certificate of Incorporation | For private limited or limited companies. For other business structures, provide relevant documents. | Proof of the company’s legal existence |
| Partnership Deed / LLP Agreement | Required for partnership firms and LLPs | Verifies the type of business |
| Identity Proof of Authorized Signatory | Aadhar card, passport, voter ID, or driving license | Must be government-issued photo ID |
| Address Proof of Authorized Signatory | Utility bills, bank statements, rental agreements, etc. | Should not be older than 2 months |
| Proof of Business Address | Utility bills, property tax receipts, lease agreements, sale deed | Must be related to business premises |
| Bank Account Statement or Canceled Cheque | Statement or cancelled cheque of the company’s official bank account | Must display the company’s name and account number |
| Digital Signature Certificate (DSC) | Digital certificate used for online signing of the application | Required for submission of GST registration |
| Photograph of Authorized Signatory | A recent passport-sized photograph of the authorized signatory | Clear and good quality |
| Additional Documents | HSN/SAC Code, previous GST registration details, etc. | Applicable based on business type |
