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EPF Online Apply: How to Transfer EPF Account Online


Last Updated on July 14, 2023 by Kanakkupillai

EPF Online Apply: How to Transfer EPF Account Online

The Employee Provident Fund (EPF) is a social security program created by the government of a country to give workers financial stability and retirement benefits. It functions as a savings plan in which regular contributions are made to the fund by both the company and the employee. A fixed portion of the employee’s payment is used as the basis for the monthly contributions. PF registration build up throughout an employee’s employment and may be withdrawn upon retirement, resignation, or under certain other conditions. The EPF aims to guarantee employees’ long-term financial stability and to develop a culture of saving for their future needs.

It is crucial to transfer an EPF account to maintain continuity and realize the program’s advantages. Employees who change jobs should start the transfer process so that their EPF account is transferred from their old employer to the new employer. This transfer makes sure that the employee’s collected savings and any interest will be preserved and increased. Employees can prevent fragmented contributions and consolidate their funds into one account by moving the EPF account, which makes management and monitoring easier. Additionally, it guarantees that the employee keeps their seniority and service history, which may affect their ultimate EPF payout when they retire.

Understanding EPF Account Transfer

1. Definition of EPF account transfer

Transferring an employee’s existing Employee Provident Fund (EPF) account from one employer to another is referred to as an EPF account. The employee’s former EPF account’s accumulated contributions and interest must be transferred to the new account with the new employer. A seamless continuation of contributions and benefits is made possible by the transfer, which guarantees that the employee’s EPF savings and service period will be preserved. Transferring an employee’s EPF account is essential to combine their savings, preserve their seniority, and guarantee the EPF fund’s unbroken growth, eventually protecting their financial security and retirement benefits.

2. Reasons for transferring EPF account

The reasons for transferring an EPF account:

  • By moving your EPF account, you can combine your savings from previous jobs into one account, which makes managing and tracking your money easier.
  • By moving the EPF account, employees guarantee that their retirement savings will continue relentlessly with the new company.
  • Because the transfer takes into account the employee’s accumulated years of service, it preserves seniority and service period, which may have an impact on the ultimate EPF payment after retirement.
  • During the transfer process, the accrued interest on the EPF savings is kept intact, guaranteeing the funds’ continuing growth.
  • By transferring the EPF account, the employee can continue to be eligible for a range of EPF benefits and withdrawals, including those for housing, education, and healthcare.
  • A transferred EPF account streamlines record-keeping and ensures accurate benefit calculation, reducing administrative burdens for both the employee and the EPF authorities.
  • Transferring the account helps protect an employee’s long-term financial security. EPF savings are an essential part of an employee’s retirement plan.
  • Transferring the EPF account ensures EPF regulations are followed and helps prevent any potential fines or errors.

3. Eligibility criteria for EPF account transfer

The following requirements must be met to transfer an EPF account:

  • The transfer is applicable when a worker changes jobs and joins a new employer who is a participant in the EPF program.
  • The employee must be a current member of the EPF program and hold a current EPF account with their former employer.
  • To guarantee that the transfer takes place inside the same EPF framework, the new and old employers must both be enrolled under the EPF plan.
  • To be qualified for account transfer, the employee must have earned a minimum amount of service time with their previous company, often at least three years.
  • The employee must submit all appropriate documents to the EPF authorities, including the EPF transfer request form and any applicable employment or identification proof.

Step-by-Step Guide to Transfer EPF Account Online

Step 1: Activate your UAN (Universal Account Number)

  • Visit the Employees’ Provident Fund Organization’s (EPFO) official website to access the EPF member portal or UAN portal.
  • On the portal’s home page, select “Activate UAN”.
  • Include your UAN, member ID, registered mobile number, and date of birth in the needed fields.
  • To be verified, enter the captcha code that is displayed on the screen.
  • Click on the “Get Authorization Pin” button.
  • An authorization pin will be sent to the registered mobile number.
  • Click the “Submit” button after entering the authorization pin in the space provided.
  • Your UAN will be activated following successful verification, giving you access to several EPF services, including online account transfers.

Step 2: Sign in to the EPF member portal

  • Locate “Member Login” or “Login” on the EPF portal’s home page.
  • You’ll be taken to the login page if you select the login option.
  • Your password, UAN (Universal Account Number), and the captcha code shown on the screen must all be entered.
  • To continue, click the “Sign In” or “Login” option.
  • The first time you log in, you might be asked to change your password. To create a new password, adhere to the guidelines provided.
  • Your EPF member account will be accessible after successful authentication.

Step 3: Link your Aadhaar card with UAN

  • Navigate to the “Profile” or “Manage” area after logging into the EPF member portal.
  • Look for the option to link your UAN (Universal Account Number) with your Aadhaar card.
  • Give the necessary details, such as your Aadhaar card number and other inquiries.
  • Click the “Submit” or “Link Aadhaar” button after checking the information you’ve provided.
  • Your UAN and Aadhaar card will be successfully linked if the information provided is accurate.

Step 4: Submit the transfer request online

  • Navigate to the “Online Services” or “Claims” section of the EPF member portal.
  • Locate the online “Transfer Claim” or EPF transfer request submission option.
  • Give all the required details, such as the names and contact information of your future employer and your previous and current employers.
  • Upload any required supporting documents, such as the EPF transfer form and the KYC records.
  • Check the information you provided, then submit your online transfer request.

Step 5: Track the status of your transfer request

  • You can check the status of your transfer request on the EPF member portal after you’ve submitted it online.
  • Navigate to “Online Services” or “Track Claim” section.
  • Find the “Transfer Claim Status option if you want to monitor the progress of your transfer request.
  • Enter the necessary information, including your UAN and EPF account number.
  • To check on the progress of and current status of your transfer request, click the “Submit” or “Track Status” button.

Benefits and Advantages of Online EPF Account Transfer

1. Convenience and time-saving

Employee convenience is one of the main advantages of online EPF account transfers. Employees may start and manage the transfer process online from any location with internet connectivity, doing away with the need for paper paperwork and in-person trips to EPF offices. This convenience offers flexibility in administering EPF accounts while also saving time. Online transfers are also frequently performed more quickly than conventional offline procedures, resulting in speedier updates to the new employer’s EPF system. Overall, the effectiveness and simplicity of administering EPF contributions and benefits are improved by the convenience and time-saving features of online EPF account transfers.

2. Reduced paperwork and manual processes

Paperwork and manual processes have been considerably reduced by using online methods for operations like EPF account transfers. People can now complete the transfer digitally rather than manually completing paper forms and processing documents, which saves time, reduces errors, and streamlines the procedure altogether.

3. Increased transparency and accountability

Positive effects have been seen in several areas as a result of the deployment of more accountability and transparency policies. Organizations may boost trust, deter corruption, and guarantee ethical decision-making by encouraging open access to information, data sharing, and transparent reporting processes. As a result, governance procedures are strengthened and effective oversight and scrutiny are made possible.


Online platforms have made substantial advances to the EPF account transfer procedure. Now that people may easily move their EPF funds through digital methods, they can do it with less time and paper. Online systems have helped to streamline and improve the efficiency of the transfer procedure, making it more convenient for EPF members.

Kanakkupillai establishes itself as a reliable partner for trouble-free transfers in light of the considerable advancements in the EPF account transfer procedure. People can effortlessly transfer their EPF accounts by using the dependable online platform provided by Kanakkupillai, taking advantage of the fast and easy procedure on offer. Further reducing paperwork and saving time is Kanakkupillai’s proficiency in processing documentation, guaranteeing accuracy, and offering effective services. Embrace Kanakkupillai’s efficiency and convenience for a stress-free and easy EPF account transfer.


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