How to Update Business Information on GST Registration?

How to Update Business Information on GST Registration?

Once the applicant has registered for goods and services tax (GST), the requirement for registration revisions may become necessary owing to a variety of reasons, including a change in address, a change in contact information, a change in business information, and so forth. The taxpayer must submit an application for amendment of registration in order to change any information after registration.

The GST Amendment Application Form GST REG-14 must be signed by the applicant within 15 days of any changes to the GST Registration Application or the GST Registration Information. The applicant’s digital signature is required on the GST amendment application.

Due to the aforementioned, we describe in this blog post how to change GST registration details.

The importance of updating GST registration information

Due to the fact that applications for registration amendments fall into one of two categories, updating GST registration information is crucial.

• Application for modification of registration core fields
• Request to modify non-core fields in registration

Overview of GST registration requirements in brief

Situations that may necessitate updating or changing your GST registration details

Change in business name

The GST registration certificate need not be revoked in the event that a company’s legal name changes. To reflect the new business name, the current GST registration can be updated. By submitting Form GST REG-14 within 15 days of the business name change, changes to the company name can be updated on the GST site.

Within 15 working days of the application for a change in business name being submitted in Form GST REG-15, the GST officer is required to verify the application and authorize the adjustment to the business name. After being approved, the alteration would take effect on the same day that the incident that prompted it happened.

Change in address

When the primary place of business or any additional locations’ addresses change, GST Form REG-14 can be submitted. For address changes, the GST registration amendment application must include documentation of the new address.

After 15 days of any listed address changes, the GST website must be updated. The GST office will grant the request for a change in address within 15 days of receiving it. If the officer approves the adjustment, the date of the incident necessitating the amendment will be the day it occurred.

Change in contact information

After completing an online verification process, the authorized signatory may update the mobile number or email address listed on the GST common portal using his or her digital signature. The filing of a GST adjustment application or an officer’s verification is not necessary for changes to a cellphone number or email address. Routine adjustments include updating your email address or mobile number on the GST common portal.

Addition or removal of partners or directors

Any partner, director, Karta, management committee, board of trustees, chief executive officer, or equivalent change that has an impact on the regular operations of the firm must be reported in a GST modification application within 15 days of the occurrence.

The new GST amendment application must contain information on the new promoter, including name and address verification and a GST declaration for authorized signatory.

The responsible officer would authorize the adjustment or request more information within 15 days of receiving a GST adjustment application.

Change in business ownership or constitution

Any partner, director, Karta, management committee, board of trustees, chief executive officer, or equivalent change that has an impact on the regular operations of the firm must be reported in a GST modification application within 15 days of the occurrence.

The new GST amendment application must contain information on the new promoter, including name and address verification and a GST declaration for authorized signatory.

The responsible officer would authorize the adjustment or request more information within 15 days of receiving a GST adjustment application.

Changes in the nature of business or activities

The steps to change your company’s information on your GST registration certificate are as follows:

Login to the GST portal

The GSTIN and password must first be entered into the official GST portal.

Go to the ‘Services’ tab

Go to the homepage and click the “Services” option after logging in. Click “Registration” and then “Amendment of Registration Details” to make changes to your registration information.

Choose the right application

Based on the type of change being made, select the appropriate form from the available options. Use the GST REG-13 form, for example, to change company name.

Give more information

Choose the appropriate form, then fill it out with the new firm’s details. Make sure the data you provide is correct and thorough.

Upload any necessary paperwork

You could be required to attach supporting documents, including a PAN card, a GST registration certificate, and a utility bill proving your current address, depending on the type of change.

Submit the application

You may submit the form by clicking the “Submit” button after completing it and adding any required files. Every application that is submitted is given a special identification number that can be used to track its development.

Approval by the GST officer 

The GST officer will make the desired changes, provided everything looks okay during the inspection.

Download the updated GST registration certificate

The revised GST registration certificate can be received from the GST website as soon as the changes are approved.

Addition or cessation of business locations

When the primary place of business or any additional locations’ addresses change, GST Form REG-14 can be submitted. For address changes, the GST registration amendment application must include documentation of the new address. Following are examples of recognized address proof:

• For privately owned properties:any proof of ownership, such as the most recent property tax receipt, a copy of the municipal khata, or an electricity bill copy.
• For rented or leased property: a copy of the most recent property tax receipt, a copy of the municipal khata, or a copy of an electricity bill, as well as any records demonstrating the lessor’s ownership of the property.
• For locations not covered by any of the aforementioned categories: a duplicate of the consent letter and any records attesting to the consenter’s ownership of the property, like a municipal khata or an electricity bill. Similar documents can also be posted for shared properties.
• For rented or leased properties where the rent or lease agreement is unavailable: a document supporting possession of the property, such as a copy of an electricity bill, and an affidavit to that effect.
• If the applicant is a SEZ developer or the major place of business is located in a SEZ, the necessary government of India-issued documents or certificates must be uploaded.

The GST site must be updated after 15 days of any address changes that are listed there. The GST office will grant the request for a change in address within 15 days of receiving it. If the officer approves the adjustment, the date of the incident necessitating the amendment will be the day it occurred.

Modification or updating of GST registration details procedures

Online registration process

The process that people must take step-by-step to finish GST registration is described below:

Step 1: Go to the GST website at https://www.gst.gov.in and select the ‘Register Now’ link under the ‘Services’ page.

Step 2:  Choose “New Registration” and provide the required information.

Part-A

• Choose “Taxpayer” from the “I am a” drop-down menu.
• Choose the appropriate district and state.
• Enter the name of the business in the box.
• Enter the company’s PAN.
• Type the email address and mobile number into the corresponding areas. OTPs will be delivered to the supplied email address and mobile number, which both need to be active.
• Enter the image into the text field and choose “Proceed.”

• On the following screen, click “Proceed” after entering the OTP that was issued to the email address and mobile number in the appropriate fields.

• The screen will display the temporary reference number (TRN). Note the TRN because it will be useful in subsequent steps.

Part-B

Step 1: Visit the GST portal once more and select “Register” from the “Services” option.

Step 2: You should choose “Temporary Reference Number (TRN).” Next, enter the captcha information and TRN number. Press the “Proceed” button.

Step 3: On both your registered mobile number and email address, you will get an OTP. Type in the OTP and press “Proceed.”

Step 4: The next page will provide information on the status of your application. Click the “Edit” icon that will be on the right side of the screen.

Step 5: There will be 10 sections in the following step that must be completed, along with the submission of the necessary paperwork. The following list of documents must be uploaded:

• Photographs
• Bank information, including account number, bank name, bank branch, and IFSC code
• Business address verification
• The taxpayer’s constitution and the authorization form

Move on to the next step after submitting the paperwork.

Step 6: Check the declaration on the ‘Verification’ page, then submit the application using one of the options listed below:

• Using an EVC (electronic verification code). The registered mobile number will receive the code.
• If a business is registering, a digital signature certificate (DSC) must be used to submit the application.
• Using e-sign. The cell phone number associated with the Aadhaar card will receive an OTP.

A success message will appear on the screen after it is finished. The registered email address and cellphone number will receive the ARN.

Note: The ARN’s status can be checked on the GST portal.

Required documents for modification or update

• PAN card
• Aadhaar card
• Bank account information
• Proof of address
• Digital signature
• Photograph (JPEG format, maximum size is 100 kb)
• Articles of Association/Memorandum of Association
• Certificate of incorporation issued by the Ministry of Corporate Affairs
• Proof of appointment of authorized signatory
• For LLP, the registration certificate/LLP Board resolution

Verification process

The steps required to complete goods and services tax identification number (GSTIN) verification are as follows:

• To verify the legitimacy of the entity, enter the 15-digit GSTIN number.
• The website will provide information such as the legal name of the business, registration date, kind of business, GST number status, type of taxpayer, the entity’s registered address, and the products and services it provides upon inputting the number.
• You can click on more tabs to view more information. For instance, the “Show filings table” generates the entity’s tax filing records.

Proper GST verification must be done in order to protect you and your company.  No matter if you choose to conduct business with another firm, you must verify your GST number as a necessary step.

Downloadingan updated GST certificate

To download your updated GST certificate, follow these steps:

• Go to the URL: www.gst.gov.in.
• Use legitimate credentials to access the GST portal.
• Select View/Download Certificates from the Services > User Services menu.
• The registration certificate is available for download in PDF format.

Timeline for updating or changing GST registration information

Time limit for submitting a request for modification or update

A taxpayer must make an application for a change to the GST registration on the GST portal within 15 days of the necessity for any modification. The adjustments would be made to Form GST REG 06 after Form GST REG 14 amendment form approval.

When will the revised GST certificate be verified and issued?

Normally, it takes 3 to 7 working days to verify a modified GST registration certificate, assuming that the enrollment procedure was completed correctly and in accordance with the standards set out.

Typically, it takes 7 working days to provide an updated GST registration certificate.

Consequences of non-compliance with regulations or a delay in updating GST registration information

Penalties for failure to comply

The two major forms of fines associated with failing to update GST registration information are discussed below.

1. Giving incorrect information at the time of registration: It has been noted that some people register for GST at the wrong address using a rental agreement or at a location where they are not currently conducting business. Giving false information has a consequence under Section 122(1)(xii), where the maximum fine is Rs. 10,000 or the amount of tax that is owed by the offender under the Act.
2. Wrong business premises address: Under the GST regime, GST numbers are currently assigned based on the information provided at the time of GST registration; no physical inspection of the premises is conducted prior to GST number allocation. In order to stop some dealers from abusing this option and registering for GST at the incorrect address or after changing their address from one location to another, some states have begun randomly conducting physical inspections of business locations.Consequence: It has been noted that in these circumstances, the GST department sends the dealer a show cause notice and, if they are not happy with their response or if none is provided, issues a suomotto cancellation order. Additionally, it invokes Section 122 (1) (xii), which states that the maximum fine is the greater of Rs. 10,000 or the amount of tax owed by the offender under the Act.

GST late payment interest

According to Section 50(1) of the CGST Act of 2017, interest will be due at a rate of 18% per annum in the event that the payment of GST is delayed.

Reputational damage to business

If registration was gained through deception, deliberate misrepresentation, or the omission of information, the registration certificate will be cancelled, harming the business’s reputation.

Conclusion

The necessity of quick and correct GST registration details updates

In conclusion, using the GST portal to update your company’s information on your GST registration certificate is simple. Check that the right form has been submitted, together with any required supporting documentation, and confirm that all of the provided information is accurate and complete. Businesses can avoid penalties and legal entanglements by following the aforementioned processes and maintaining appropriate GST registration.

Suggestions for streamlining the process of updating or modifying

It’s important to keep in mind that depending on the type of update and the state where the company is registered, the process for updating the GST registration will vary. It’s preferable to consult a GST expert or the GST office for clarification if you’re still unclear.

In this regard, you can also get assistance from Govche India Pvt. Ltd.’s online portal, kanakupillai.com.

With regard to GST registration and compliance, Kanakkupillai provides reasonable and knowledgeable guidance to achieve legal compliance. They guide you through the challenging legal and administrative procedures of GST registration so you can concentrate on expanding your company.

FAQ on How to Update Business Information on GST Registration?

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