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Inside Look: Registrar of Companies (ROC) in Chennai, Tamil Nadu

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Registrar of Companies (ROC)

The Ministry of Corporate Affairs (MCA), the organization responsible for managing limited liability partnerships (LLPs) and businesses in India, is home to the Registrar of Companies (ROC). In all the major states and Union Territories (UTs), ROCs are currently in operation.

The primary responsibility of the ROC appointed under Section 609 of the Companies Act to oversee the various States and Union Territories is to register companies and LLPs that have been floated in those States and Union Territories and to ensure that they adhere to the Act’s statutory requirements.

These offices serve as registries of documents about the businesses registered there that the general public may see upon payment of the required fee. The central government has administrative jurisdiction over these offices through the corresponding regional directors.

States with multiple ROCs include Maharashtra and Tamil Nadu. Some ROCs control two or more states or UTs, such as the Chennai ROC, which controls the states of Tamil Nadu and the Andaman and Nicobar Islands.

Section 396 of the Companies Act 2013 gives the ROCs the same authority granted under Section 609, which was introduced in 2013.

The ROC certifies that all legal requirements of the Limited Liability Partnership Act 2008 have been met.

The ROC maintains a registry of documents relevant to the companies they register, and they make this information available to the general public upon payment of a predetermined fee. The central government retains administrative control over the ROC through regional directors. As of right now, seven regional directors are in charge of overseeing the activities of ROCs in their respective regions.

Registrar of Companies, Chennai, Tamil Nadu

Limited companies and LLP are registered with the ROC, Chennai, Tamil Nadu, the government body in charge of these processes.

The Limited Liability Partnership Act of 2008 and the Companies Act of 2013 governs the registration and regulatory management of companies and LLPs in India. The MCA administers these laws through the Offices of ROC in each State.

Address of the Registrar of Companies, Chennai, Tamil Nadu

Registrar of Companies, Chennai

Block No.6, B Wing 2nd Floor, Shastri Bhawan, 26, Haddows Road, Chennai – 600034

Phone: 044-28270071; Fax: 044-28234298

Email: roc.chennai@mca.gov.in

ROC Chennai has jurisdiction over the following districts:

  1. Ariyalur
  2. Chengalpattu
  3. Chennai
  4. Cuddalore
  5. Kallakurichi
  6. Kanchipuram
  7. Kanyakumari
  8. Karur
  9. Madurai
  10. Nagapattinam
  11. Namakkal
  12. Perambalur
  13. Pudukkottai
  14. Ramanathapuram
  15. Sivagangai
  16. Tenkasi
  17. Thanjavur
  18. The Nilgiris
  19. Theni
  20. Thoothukudi
  21. Tiruchirappalli
  22. Tirunelveli
  23. Tiruppur
  24. Tiruvallur
  25. Tiruvannamalai
  26. Tiruvarur
  27. Vellore
  28. Viluppuram
  29. Virudhunagar

Functions of Registrar of Companies

  • The ROC handles the country’s company registration process, often called incorporation.
  • It completes the regulation and reporting of firms and the reporting to the government by shareholders and directors on various subjects, including the yearly filing of many papers.
  • The ROC is crucial in encouraging and promoting a corporate culture.
  • Any company must first have ROC clearance to operate legally in the nation. The ROC provides an incorporation certificate and is proof of any company’s existence beyond a reasonable doubt. A company cannot be dissolved after incorporation until its name is removed from the register of companies.
  • It is important to remember that, besides performing other duties, the ROC can request additional information from any firm. It was permitted to inspect the property and take the accounting records with the court’s prior approval.
  • The ROC may also file a petition to dissolve a firm.

Jurisdiction of Registrar of Companies

The registration applications must be submitted to the ROCs in whose jurisdiction their major place of business is located, even though the ROCs are located in separate states and UTs. Subsequently, only the ROC where they acquired company registration is required for all companies to submit yearly forms.

Company Registration by Registrar of Companies

By itself, a firm cannot exist. Upon completion of numerous statutory procedures, it necessitates a certificate of incorporation issued by the ROC. The promoters are required by law to provide the ROC with many documents.

The memorandum of association (MOA), articles of association (AOA), the pre-incorporation agreement for appointing directors or managing directors, and the declaration by an authorized person confirming that registration requirements have been followed are the documents that must be submitted to the ROC.

The ROC enters the company’s name in the register of companies and issues the certificate of incorporation after validating the paperwork. Along with the certificate of incorporation, the registrar also gives a certificate of company start-up. This certificate must be obtained before a public limited corporation can start doing business.

Registrar of Companies’ Refusal of Company Registration

The ROC has several reasons for rejecting a company’s registration. Five clauses make up the MOA, which the registrar completes: the name clause, the objects clause, the registered office clause, the capital clause, and the liability clause.

According to the registrar, a company with an offensive name must not be permitted to register. Any corporation with illegal goals could be refused registration by the registrar.

Role of Registrar of Companies After the Registration of a Company

The relationship between a ROC and a business is endless. For instance, the name, goals, or registered office of a corporation may need to be changed. Following the fulfilment of the formalities in each case, a corporation would need to inform the ROC.

Filing Resolutions with the Registrar of  Companies

According to Section 117 of the Companies Act of 2013 guidelines, each resolution must be submitted to the ROC no later than 30 days after passing it. A copy of each such resolution must be submitted to the ROC. If the resolutions are not submitted to the registrar within the allotted period, penalties are outlined in the Companies Act 2013, as well.

In other words, a company must notify the ROC of any action it takes, such as choosing sole-selling agents, appointing directors or managing directors, publishing prospectuses, deciding to wind up the firm, etc.

Filing Forms with the Registrar of Companies

Companies are required to send yearly paperwork to the ROC under the Companies Act and Rules. The corporation must abide by the documentation’s deadlines when it is founded and submit forms to the ROC. They will face harsh consequences if they don’t submit their forms by the deadline.

The share capital reconciliation audit report, deposit returns, director KYC submissions for DIN holders, annual company accounts, annual company returns, etc., are among the yearly forms that must be filed with the ROC.

ROC Filing Fees

Forms and other papers must be filed with the ROC for various fees, depending on the company’s authorized share capital. The following list includes the ROC filing costs for forms like AOC-4 and MGT-7: 

Nominal share capital Fees applicable
Less than INR 1,00,000 Rupees 200 per document
INR 1,00,000 to INR 4,99,999 Rupees 300 per document
INR 5,00,000 to INR 24,99,999 Rupees 400 per document
INR 25,00,000 to INR 99,99,999 Rupees 500 per document
INR 1,00,00,000 or more Rupees 600 per document

The ROC fees for ROC services are as follows:

Particulars Fees
File inspection Rupees 100
Charge inspection Rupees 100
Certificate of incorporation Rupees 100
Other certified copies Rupees 25 per page

Conclusion

The administration of the Companies Act of 1956 and the Companies Act of 2013 is handled by the ROC, a division of the Indian Ministry of Corporate Affairs. Currently, 22 ROCs are working out of locations in each of India’s main states. The ROC handles company registration in India and completes reporting and regulation of businesses and their directors and shareholders. In addition, the ROC manages government reporting on various topics, including the annual filing of various paperwork.

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