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Private Limited Company Registration in India: A Step-by-Step Guide



Private Limited Companies (PLCs) are India’s most popular business forms. They are suitable for small and medium-sized businesses and provide the benefits of limited liability, separate legal entities, and ease of raising capital. If you plan to start a PLC in India, this article will guide you through registration. This article will discuss the steps for Private Limited Company Registration in India.

Eligibility Criteria for Pvt Ltd Registration in India

To register a Pvt Ltd Company in India, you need to meet the following eligibility criteria:

  • A minimum of two shareholders and two directors are required.
  • The shareholders and directors can be the same person.
  • At least one of the directors must be an Indian citizen and resident.
  • The company must have a registered office in India.

Key Takeaways

  1. A Private Limited Company is a popular business entity in India due to its limited liability protection and other advantages.
  2. The registration process involves several steps, including eligibility criteria, name reservation, MOA and AOA drafting, and obtaining certificates such as PAN, TAN, and COI.
  3. It is advisable to seek the help of a professional consultant or Chartered Accountant to ensure that the registration process is completed smoothly.
  4. Post-registration formalities include opening a bank account, registering for GST, professional tax, EPFO, and ESIC, and complying with regulatory authorities such as the ROC.
  5. The cost of Private Limited Company registration in India depends on various factors and can range from Rs. 10,000 to Rs. 50,000.
  6. The time taken to register a Private Limited Company in India can range from 15 to 30 days, depending on various factors such as the availability of documents and approvals.
  7. Private Limited Companies have various advantages such as limited liability protection, easy transferability of shares, perpetual succession, and access to funding sources such as banks, venture capitalists, and angel investors.
  8. Private Limited Companies also have certain disadvantages, such as higher compliance costs, restrictions on ownership and management, and difficulty accessing public markets.
  9. Private Limited Companies must comply with various legal and regulatory requirements such as the Companies Act, Income Tax Act, GST Act, Labor Laws, and Environmental Laws.
  10. Private Limited Companies can help entrepreneurs and investors to establish a sustainable and profitable business in India with proper planning, execution, and compliance.

Steps for Private Limited Company Registration in India

Private Limited Companies are incorporated under the Companies Act 2013. They are separate legal entities owned by shareholders and managed by directors. PLCs have limited liability, which means that the liability of the shareholders is limited to the amount of their investment in the company. Private Limited Companies are regulated by India’s Ministry of Corporate Affairs (MCA).

1) Digital Signature Certificate

The first step in the Private Limited Company registration process is obtaining a Digital Signature Certificate (DSC) for the proposed directors of the company. A DSC is an electronic signature that is used to sign documents digitally. It is required for all online filings with the MCA.

2) Director Identification Number

The next step is obtaining a Director Identification Number (DIN) for the proposed directors of the company. A DIN is a unique identification number that is allotted to every director of a company. It is required for all online filings with the MCA.

3) Name Reservation

Once you have obtained the DSC and DIN, the next step is to reserve a name for your company. The name should be unique and not be similar to any existing company or trademark. You can check the availability of the name on the MCA website. Once you have selected a name, you can file the name reservation application with the MCA.

4) Memorandum of Association and Articles of Association

The Memorandum of Association (MOA) and Articles of Association (AOA) are the two essential documents required for Private Limited Company registration. The MOA contains the company’s name, registered office address, object clauses, and capital clauses. The AOA has the rules and regulations that govern the company’s internal affairs. Once the MOA and AOA are drafted, they must be filed with the MCA.

5) Certificate of Incorporation

After the MOA and AOA are filed, the MCA will verify the documents and issue a Certificate of Incorporation (COI) if everything is in order. The COI is a legal document that certifies the formation of the company.

Pvt Ltd Company Registration in India

6) PAN and TAN Application

After obtaining the COI, the next step is to apply for the company’s Permanent Account Number (PAN) and Tax Deduction and Collection Account Number (TAN). PAN is a unique 10-digit alphanumeric number used to identify individuals, companies, and entities for taxation purposes. At the same time, TAN is a 10-digit alphanumeric number used by employers and businesses to deduct and collect taxes on behalf of the government.

7) Bank Account Opening

Once you have obtained the PAN and TAN, you can open a bank account for your Private Limited Company. You must provide the COI, PAN, and TAN while opening the bank account. It is advisable to choose a bank with experience in dealing with the requirements of Private Limited Companies.

8) GST Registration

If your Private Limited Company is engaged in the supply of goods or services, you must register for Goods and Services Tax (GST) with the GST authority. You must provide the COI, PAN, and other relevant documents while registering for GST.

9) Professional Tax Registration

A professional tax is a tax that the state government levies on individuals and organizations that are engaged in certain professions or trades. If your Private Limited Company is located in a state that levies professional tax, then you need to register for professional tax with the respective state government.

10) EPFO and ESIC Registration

If your Private Limited Company has employees, you must register for the Employees’ Provident Fund Organization (EPFO) and the Employees’ State Insurance Corporation (ESIC) to provide social security benefits to your employees. You must provide the COI, PAN, and other relevant documents while registering for EPFO and ESIC.

11) Compliance with ROC and Other Authorities

After registering your Private Limited Company, you must comply with the rules and regulations of the Registrar of Companies (ROC) and other regulatory authorities. You must file annual returns, maintain statutory registers, and conduct regular board meetings to comply with the regulations.


Registering a Private Limited Company in India is a multi-step process that requires careful planning and execution. You must meet the eligibility criteria, obtain the necessary certificates, reserve a name, draft the MOA and AOA, obtain the COI, and complete the post-registration formalities.

Ready to register a Private Limited Company in India? Contact Kanakkupillai today for professional guidance and hassle-free registration. Our team of experts will assist you at every step of the process and ensure compliance with all legal and regulatory requirements. Don’t let the registration process overwhelm you – let us handle it for you. Contact us now!

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FAQ On Pvt Ltd Registration

1) What is the meaning of a Private Limited Company?

A private limited company is a group of persons who manage a tiny business. Members of a Private Limited Company are only responsible for the quantity of shares that they actually own. Private Limited Company shares cannot be exchanged on a public market.

2) Is it possible for a small firm to register as a private limited company?

Yes, a small business can apply to become a private limited company with the Indian government. They gain credibility and a good impression of their business in the eyes of vendors, potential clients, and financial institutions. It enables the firm to enter into contracts with potential clients or banks and acquire financing with little compliance.

3) Which is better? Limited Liability Partnership (LLP) or Private Limited Company?

Private limited company is the simplest and most widely used kind of business registration in India. It can be registered with at least two individuals. It is the most suggested type of business entity for the vast majority of small and medium-sized businesses, whether they are family-owned or managed by professionals, due to the limited liability protection provided to shareholders, the ability to raise equity funds, and the separate legal entity status.

Limited Liability Partnerships are defined as those in which the partners have limited liability at that time (LLP). LLP essentially combines the terms "company" and "partnership." Professionals, medium-sized firms, and small businesses typically prefer it as an alternative method of business registration in India. Limited The LLP Act of 2008 and the LLP agreement signed at the time of incorporation serve as its legal framework.

4) What is the general Procedure for Incorporating a Private Limited Company in India?

After receiving the DSCs and DINs, the next step is to file the Form INC-1 to ensure the availability of the proposed name of the private limited business. The company's Memorandum of Association (MOA) and Articles of Association (AOA) will then be drafted if necessary. Finally, Form INC-29 together with all necessary documents will be submitted to the relevant ROC for incorporation of the proposed business.

5) What Is The Director Identification Number (DIN)?

There is no longer a specific form needed to obtain the DIN if a person wants to become a director of the company. Instead, they must apply for the Director Identification Number. The SPICe form can be used to apply for a DIN. There is no unique form needed.

It is necessary to submit the needed fee together with documentation of the applicant's identity and residence. Approval of the DIN typically takes 3–4 days. Once you receive your DIN, you can use it forever.

6) Benefits Of Small Businesses in Private Limited Company?

In the perspective of financial institutions, suppliers, and potential customers, it gives business credibility. It makes it simpler for businesses to persuade potential customers to enter into arrangements or to obtain loans from banks at advantageous rates.

7) Can Sole Proprietorship Be Converted In Private Company Registration?

Yes, after following the Companies Act, 2013, procedures, a sole proprietorship can become a private business registered.

8) What are the documents required for the Private Limited Company Registration?

The following documents must be submitted when a private limited company is registered in India:

Picture of each Director taken by PAN ID card for each Director All Directors' Identification (Driver's License, Passport, or Voter ID)
Electric bills, such as an electricity bill, can serve as evidence of a registered office's address.

9) Can one person start a Pvt. Ltd. Co. in India?

For a private limited company to be incorporated, there must be a minimum of two directors. One Person Company (OPC) private limited, which allows a single person to establish a private limited company, was created by the Companies Act of 2013. Consequently, if you want to incorporate OPC, you can do it with just one director.

10) Is registration necessary for Private Limited Companies in India?

Yes, registration for a private limited company is required because a firm cannot exist without registration.

11) What is the ROC compliance for a Private Limited Company?

Following are the ROC requirements that a Private Limited Company must meet:

  1. Form ADT 1: Within 30 days of incorporation, the BOD shall appoint the company's first auditor, who shall serve in that capacity until the end of the first annual general meeting
    2. Form MGT 7: Every year, Form MGT-7 must be submitted by all Indian enterprises. The Ministry of Affairs provides all corporations with an electronic form to complete in order to submit their annual return information. Within 60 days of the date of the annual general meeting, MGT-7 must be filed.
    3. Form AOC 4: Within 30 days of the annual general meeting, every private limited company must file its balance sheet, a statement of profit and loss, and a director report in this form.

The above forms must be CA/CS/CWA certified.

12) Can I register a Pvt Ltd company myself?

The Ministry of Corporate Affairs must receive an application from anyone wishing to register a new company in India (MCA). You can submit your application remotely through the MCA site online. A Digital Signature Certificate (DSC) and a Director Identity Number (DIN), among other things, are required for registration.

13) How do you register a company as Pvt Limited?
  • Apply for DSC (Digital Signature Certificate)
  • Request a DIN (Director Identification Number)
  • Request the availability of the name.To register the private limited corporation, file the EMOA and EAOA.
14) How much turnover is required for Pvt Ltd?

If a One Person Company's paid up capital surpasses Rs. 50 lakhs or its annual sales turnover exceeds Rs. 2.00 crores, it must be legally transformed into a Private Limited Company.

15) What is eligibility for Pvt Ltd company?

(Aadhar card, driver's license, ration card, voter ID) evidence of residence (Electricity bill or bank statement) Rental agreement notarized. The property owner's NOC, or No Objection Certificate, is required.


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