DIR-3 KYC Form Filing in Mumbai

DIR-3 KYC Form Filing in Mumbai

In today’s corporate landscape, compliance is very important for businesses and individuals alike. One such mandatory compliance requirement for Directors in India is the filing of the DIR-3 KYC Form with the portal of the Ministry of Corporate Affairs (MCA). Especially in bustling cities like Mumbai, where a number of businesses are being registered and active, it is essential for directors to stay informed and updated about their statutory rules and obligations.

DIR-3 KYC is an annual compliance requirement which is mandated by the portal of Ministry of Corporate Affairs for every individual who holds a Director Identification Number (DIN). This compliance ensures that the government has updated and verified information about company directors. The process which was introduced to prevent fraudulent and shell companies by maintaining an up-to-date database of active and legitimate directors.

In Mumbai, which is home to a growing number of start-ups and businesses, private limited companies, LLPs, and corporate entities, compliance with DIR-3 KYC norms is very important. It not only enhances the company's credibility but also ensures continued directorship privileges.

What is the DIR-3 KYC Form?

The DIR-3 KYC form is an electronic form issued by the Ministry of Corporate Affairs through which directors provide their KYC (Know Your Customer) details. These include personal identification details like name, PAN, Aadhaar number, mobile number, email address, and residential address, among others.

There are two types of forms:

1. DIR-3 KYC– This is for directors filing their KYC for the first time or who have not filed it in the previous years.
2. DIR-3 KYC-WEB– This is for directors who have already filed DIR-3 KYC in the previous year and are only required to update details if there are no changes.

Both forms are designed to capture and update the personal details of directors annually.

Who Needs to File DIR-3 KYC Form in Mumbai?

The following individuals must file DIR-3 KYC form:

1. Directors holding a valid DIN as of 31st March of the relevant financial year.
2. Directors whose DIN is approved but not deactivated.
3. Individuals who have previously filed DIR-3 KYC and are required to update the same annually.
4. Foreign nationals who are directors in Indian companies are also required to comply with the DIR-3 KYC filing, with a valid passport and proof of address.

In essence, every person who holds a DIN must file DIR-3 KYC annually, irrespective of whether they are actively involved in a company or not.

Purpose of DIR-3 KYC Filing

The DIR-3 KYC initiative serves multiple purposes:

• Ensuring the accuracy of the Director’s personal information in MCA records.
• Avoiding duplication and fraudulent identity misuse.
• Enhancing transparency and traceability in corporate governance.
• Preventing shell companies or ghost directors from operating under false identities.
• Enforcing accountability on directors to maintain updated records.

Especially in a metropolitan city like Mumbai, where the volume of business registrations is high, this system helps streamline the director registry.

Due Dates for Filing DIR-3 KYC Form in Mumbai

The due date for the filing of DIR-3 KYC form is typically 30th September every year for the previous financial year ending on the 31st March.

• For example, for the financial year ending 31st March 2025, the due date for filing DIR-3 KYC is 30th September 2025.

It's very important to note:

• If a director fails to file within this due date, the DIN will be deactivated.
• Filing after the due date is allowed only upon payment of a late penalty.

Companies and directors in Mumbai should proactively mark this deadline and file the form in advance to avoid last-minute hassles or penalties...!

Documents Required for DIR-3 KYC Filing in Mumbai

To file the DIR-3 KYC form, directors must have the following documents ready:

1. PAN Card: For Indian nationals, a PAN card is mandatory and must match the name entered in the MCA records.
2. Aadhaar Card: Aadhaar serves two purposes, which are identity and address proof. Linking Aadhaar with a mobile number is mandatory for OTP verification.
3. Passport (if applicable): Mandatory for foreign nationals and optional for Indian directors.
4. Current Address Proof: Utility bills (electricity, telephone, gas), bank statements, or mobile bills not older than 2 months.
5. Personal Mobile Number & Email ID: These must be unique and not associated with another DIN.
6. Digital Signature Certificate (DSC): The form must be signed using the director’s valid DSC.
7. Professional Attestation: The form needs to be certified by a practicing professional Chartered Accountant, Company Secretary, or Cost Accountant.

For the Mumbai-based directors, it's always advisable to get documents attested by a local practicing or professional for ease of communication and verification.

Online Procedure for DIR-3 KYC Filing in Mumbai

The MCA provides a fully digital platform for filing the DIR-3 KYC form. Here’s a step-by-step guide for Mumbai-based directors:

Step 1: Collect Required Documents

Gather scanned self-attested copies of PAN, Aadhaar, passport (if any), and address proof.

Step 2: Get a Valid DSC

Ensure your Digital Signature Certificate (DSC) is valid. You can renew or apply for one through registered DSC providers in Mumbai.

Step 3: Download the Form

Visit the official portal of MCA website and download the DIR-3 KYC form (PDF format).

Step 4: Fill the Form

Enter your DIN, full name, father's name, date of birth, nationality, PAN, Aadhaar number, mobile number, and email ID. Validate and pre-fill the form using the MCA utility.

Step 5: OTP Verification

An OTP will be sent to the relevant registered mobile number and email address. Enter both OTPs for verification.

Step 6: Attach DSC and Professional Certification

Affix your DSC and get the form digitally certified by a CA/CS/CMA.

Step 7: Upload the Form

Login to the MCA portal and upload the form. No government fee is charged if filed before the due date.

Step 8: SRN Generation

After successful upload, an SRN (Service Request Number) will be generated. This can be used to track the status of your filing.

For local support, many Mumbai-based consultants and legal service providers offer end-to-end filing assistance.

Penalty for Non-Compliance

Failure to file the DIR-3 KYC form on or before the due date attracts a penalty of ₹5,000 per DIN. Additional consequences include:

• Deactivation of DIN: The DIN becomes inactive and unusable until the form is filed with a penalty.
• Disqualification risk: Continued non-filing may lead to disqualification as a company director.
• Company complications: Companies where such directors are active may face ROC scrutiny or compliance issues.

For Mumbai-based directors, non-compliance may lead to delays in company filings, loan applications, or changes in directorships.

Why Choose Us for DIR-3 KYC Filing in Mumbai?

We are a trusted and experienced compliance solutions provider with a strong and active presence in Mumbai. Here's why individuals and businesses prefer us:

• Expert Consultation – We provide clear guidance on required documents, due dates, and compliance status.
• Affordable Packages – Transparent pricing with no hidden or extra costs.
• End-to-End Support – From document collection to final filing and follow-up with MCA.
• Timely Filing Guarantee – We ensure your KYC is filed well within the due date.
• Professional Network – Certified CAs, CSs, and CMAs available for document attestation and form certification.
• Local Mumbai Presence – Easy access to our offices and consultants across the city.

We make the DIR-3 KYC filing process hassle-free and efficient so that you can focus on running your business without worry.